Announcements

HOA Board Meeting Minutes 10.21.24

HOA Board Meeting Minutes

October 21st, 2024 5:45 pm

7961 W Golf Course Dr.

Board Members in Attendance / Quorum Established: Myra Whiting (President), Donna Chavarro (Secretary) and Christine Ordal (Treasurer). Missing: Darrel Hildebrand (Vice President) and Diana Fisher (Member at Large)

Begin Meeting:

  • Initial proof of notice of meeting and the meeting agenda was posted on Sea Links website October 19th, 2023.
  • Called to order at 5:46 pm – Myra (P) motioned and Donna (S) second it.
  • 2 residents attended.

Committee Chair assignments

  • Myra (P) read section 6.1 in the bylaws regarding Officers. “The principal Officers of the Association are a President, a Vice President, a Secretary and a Treasurer. All of the principal Officers of the Association must be members of the Board of Directors. Two or more offices may be held by the same person, except the offices of President and Secretary. The Board of Directors may, in its discretion, also elect or appoint such other Officers and assistant Officers as may be deemed necessary. Officers are charged, in general, with responsibilities for implementing policy decisions adopted by the Board of Directors.”
  • Position 1 – 2 Year Term: The office of Treasurer was appointed to Craig Mancuso. Myra (P) motioned and Donna (S) second it. All approved.
  • Position 2 – 1 Year Term: The office of Vice President was appointed to Jan Bergman. Myra (P) motioned and Donna (S) second it. All approved.
  • Position 3 – 1 Year Term: The office of Member at Large was appointed to LaVonne Kranz. Myra (P) motioned and Donna (S) second it. All approved.
  • Position 4 – 1 Year Term: The office of Assistant Officer was appointed to Richard Drath. Myra (P) motioned and Donna (S) second it. All approved.

Transition / Next Steps / New Business:

  • Myra (P) would like to have Christine (T) and Darrel (VP) scheduled at their convenience; a meeting to transition their duties with the new Board members replacing them.
  • Our next HOA Board Meeting will be on Saturday, November 9th at 9 am. We will meet to assign committee members, current issues, and decide on future meetings.
  • Myra (P) went over some of the duties assigned to the various positions of the Board and the committees with our 2 new members.
  • Myra would like for Darrel to continue as a committee member and oversee what he started in regards to the gate (battery replacement) and the asphalt work as he already has contacts and info regarding such.
  • We also discussed the safety issue in regard to the little bridge, over the waterway, down by the back gate. It is shared property between Sea Links and the new owners (IRONBORN INC.) of the golf course and greenways. It does not have a safety rail, it is worn out and dilapidated. But most importantly, it is an unsecure access point to Sea Links. We will discuss next steps – possibly the removal of the bridge for safety reasons.
  • Donna (S) recorded all of the new HOA Board Members info – phone and emails – for quick and efficient communications between all. 
  • A BIG Thank You to our outgoing HOA 2024 members!!
    • Christine Ordal – Treasurer
    • Darrel Hildebrand – Vice President
    • Diana Fisher – Member at Large
  • A BIG Welcome to our new 2024-2025 HOA members!!
    • Craig Mancuso – Treasurer
    • Jan Bergman – Vice President
    • LaVonne Kranz – Member at Large
    • Richard Drath – Assistant Officer 

Adjourn

Meeting adjourned at 6:37 pm. Donna (S) motioned and Richard (AO) second it.

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November 9, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Design Control Committee

HOA Board Meeting Agenda 11.9.24

HOA Board Meeting Agenda 11.9.24

The HOA Board will hold their next meeting of 2024 on Saturday, November 9th 2024, at 9:00 am at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

Agenda:

Welcome new Board Members
 
Board responsibilities and expectations
 
Committee responsibilities
 
Committee assignments
 
Transition
 
Open issues
  •   Storm Water
  •   Gate Battery Backup
  •   Asphalt Bids
  •   Tree trimming bid
  •   Landscape/mowing bid
  •   Banking
 
Next meeting
 
Adjourn
November 4, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Maintenance, Design Control Committee

Sea Links Annual General Meeting Minutes 10.12.24

Sea Links Annual General Meeting Minutes

October 12, 2024 10:00 am – 12:00 pm

Call to Order/Roll Call:

The Annual General Meeting for the Sea Links Community Association was called to order at 10:10 am – Myra (P) motioned it and Diana (MaL) second it. The meeting was held at Birch Bay Community Church, 4460 Bay Rd. Birch Bay, WA. 98230

 

Board Members Present: 

Myra Whiting (President), Darrel Hildebrand (Vice-President), Donna Chavarro (Secretary), Diana Fisher (Member at Large) – Not present: Christine Ordal (Treasurer)

 

Order of Business:

Guest representing Sea Links Surrounding Property:

Myra (P) read a letter from IRONBORN INC. – the new owners of the Golf Course property saying thank you for the welcome and that they were sorry they could not attend the meeting. They have no immediate plans at the moment for developing anything on the property which is zoned for greenway or golf course.

 

Proof of Notice

Initial proof of notice for the Annual General Meeting was posted on the website as a “Save-the-Date” in the 6.12.24 HOA Board Meeting Minutes. And then the date, time and place was posted in the 8.14.24 HOA Board Meeting Minutes . Packets were mailed out on September 9, 2024. The 2023-2024 financial reports were sent in error with the packet – so the correct 2024-2025 financial reports were mailed out on 9/30/24.

 

Determination of the presence of a Quorum

Quorum established 33 in person, 16 proxies = 49 total

 

Approval of the Agenda

Myra (P) makes motion to approve agenda; motion seconded by Diana (MaL).

 

 

Approval of minutes from previous meeting December 15, 2023

Motion made by Donna (S) to approve 2023 AGM Meeting minutes, motion was seconded by Myra (P).

 

Election of Directors

Diana (MaL) spoke about the positions that would be open and available on the Board for the next year – whether they were for a one-year term (Vice President and Member at Large) or for a two-year term (Treasurer). She asked to see if  there were any volunteers who would like to serve their community and neighborhood. Nominee’s names were recorded and we took a vote with a show of hands; they were both voted in unanimously.

  • Position 1 – 2 Year Term – TBD
  • Position 3 – 1 Year Term – LaVonne Kranz
  • Position 5 – 1 Year Term – Janice Bergman



Board of Director’s Report

President Welcome – Myra Whiting:

Myra (P) welcomed and thanked everyone who came out to the 2024 Annual

General Meeting. She also thanked all who partook in the neighborhood activities in

2024 – Community Clean Up and BBQ, and the Sea Links Garage Sale (Thanks

Richard and Diana!). Overview of tasks accomplished and new changes: new residents,

new homes. Mrya shared the quote/bid for a management company to help with Sea

Links operations. The HOA dues would go up $200 a year (from $500 to $700) and we

would still need to have a Board present.

 

Treasurer Budget Approval

Diana (MaL) stepped in for Christine (T) who was unable to attend the meeting.

There was a 2nd mailing with the correct year’s financial reports. Question was raised

as to why the income from this year’s $66,000 is less than last year’s $77,000. It has to do with the time of the reporting (Dec 2023 vs Oct 2024).

In regard to a yearly audit – we will revisit that issue as the accounting firm does

an audit every year. There is no need to do one at the moment – unless someone has a

concern. Zero residents raised their hands for an audit in 2025

 

Committee Reports

Maintenance

Darrel (VP) reported on the street and yard clean up – and the yard trimmings that were hauled away (thanks Corrie and Myra). He mentioned having each homeowner care for the grass that comes up between the street and curb in front of their houses.

 

Lawncare: We renewed Birch Bay Lawn for $10 more per month until March 2025 – they will trim all of the trees on the way into the neighborhood. Grass cutting of the empty lots – the owners can do it themselves – or we will have it done and bill them for it.

 

Wedgewood Court: in regard to the flood issues – we had the drains cleaned out

and inspected. The biggest problem is that the bottom drain is smaller than the pipes

above.

 

Upper Gate: the exit gate was repaired in the spring – the sensor wire needed to

be replaced. The gate was open earlier this month as the sensor box was broken off – it

has since been repaired.

 

Snow removal: Darrel (VP) asked if anyone knows someone. We had a bid for

snow removal – $5000 for one time. Too expensive

 

Keypad: We are looking into enhancing our security. Also adding long distance as

an option to using cell phones without the (360) numbers as your phone contact. The

walk through gate below is only the number and the above you have to press * star first.

 

Miscellaneous: The building / shed down by the lower gate – with the broken in door – does not belong to us.

 

Note: We had a few homeowners: Mark, Mike and Gene – offer to assist with the

maintenance committee. Thanks, fellas!



Design Control

There have been lots of changes this year – with new roofs, new decks,

landscaping, tree removals, new builds. All of the changes really have enhanced the

look of the neighborhood. There will be 2 new builds next year.



Covenants

We had 64 1st offense violations mailed out – no fines as the homeowners took

care of them. A few homeowners did not know what their violation was, so next time, the violations will be more specific (ie. garbage can, etc).



New Business

 

Updating CCR’s

Our original CCR’s are from 1984.They are outdated and some things have

changed. Myra (P) spoke with our attorney and we have 3 options:

1.) Update the existing CCR’s – attorney meets with the Board to work on a draft

that is presented to homeowners. It would need a 90% affirmative approval

(134 approve)

2.) Discard the CCR’s and submit new ones with a special meeting. It would

need 75% approval.

3.) Amend our Bylaws – it doesn’t take 75%. A new rule went into effect in June – not in our records.

We decided to table the CCR’s update for this year and revisit it next year for the 2026

Board.



Adjournment

Before the adjournment – the assembly took a moment to bow our heads in

remembrance of those residents who passed away this year. Afterwards, Diana

motioned to adjourn the meeting at 11:30 am and Kelly second it. All in favor.

October 27, 2024 in AGM, Board of Directors, BOD Meeting notices, Community, Community Activities, Community Maintenance, Design Control Committee, Minutes

Sea Links Announcement – Flooding issues

Please, if everyone could help with clean up! Keeping the leaves and grasses out of the street drains near your house – will help with potential flooding issues. We are aware of the problem with water coming down from Latitude 49, and will be in contact with their HOA to help solve similar problems from arising in the future. Thanks in advance for your assistance! We work better together!

October 19, 2024 in Community, Community Activities, Community Maintenance, Safety

Sea Links 2024 Annual General Meeting 10.12.24

Sea Links 2024 Annual General Meeting 10.12.24

The HOA Board will hold the next Annual General meeting of 2024 on Saturday, October 12th, 2024, from 10:00-12:00 pm at the Birch Bay Bible Community Church – 4460 Bay Road, Birch Bay, WA. 98230 

Agenda:

President Welcome-Myra Whiting
 
Order of Business
 
  • Guest Representing Sea Links Surrounding Property
  • Proof of Notice
  • Determination of the presence of a Quorum
  • Approval of the Agenda
  • Approval of minutes from previous meeting December 15, 2023
  • Election of Directors
    • Position 1 – 2 Year Term
    • Position 3 – 1 Year Term
    • Position 5 – 1 Year Term
      • Nominees Names Recorded
      • 2 Volunteer members to establish count
  • Board of Director’s Report
    • President
    • Treasurer Budget Approval
  • Committee Reports
    • Maintenance
    • Design Control
    • Covenants
  • New Business
    • Updating CCR’s
  • Adjournment
 
 
October 9, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee

HOA Board Meeting Minutes 8.14.24

 

Board Meeting Minutes 
August 14, 2024 at 5:45 pm
7961 W Golf Course Dr.

Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary) – Via FaceTime, Christine Ordal (Treasurer) and Diana Fisher (MAL – Member at Large)

Begin Meeting
⦁ Initial proof of notice of meeting and the meeting agenda was posted on Sea Links website August 12th, 2023.
⦁ Called to order at 5:55 pm – Myra (P) motioned it and Donna (S) second it.
⦁ 1 resident attended
⦁ Minutes from last meeting were approved and posted.

Old Business

Water Issues Update – Darrel (VP)
⦁ They used a camera attached to a big pressure hose to see into the pipe and see what the problem is. They did spray quite a bit of silt out.
⦁ What we learned is that the 2 other divisions above us have bigger pipes and then it gets backed up when it hits our smaller pipe.
⦁ We found out that the pipe is not crushed like we thought – just has a bend in it – BUT it still cannot take all the water fast enough. It was a bad design – even with more drains – the pipes still could not handle it.
⦁ Jane (resident) will talk to the lead engineer, Craig, at BBWarm in October – to email the report that concerns the drains and lagoons here in Birch Bay. We may need to pay an engineer firm to propose a solution to our water issues.
⦁ Also have some concerns of standing water and erosion on East.

Street Repairs – Darrell (VP)
⦁ Darrell will call WRS for them to give us a quote – mostly for Sawgrass issues with the roads and curbs.
⦁ Asphault Northwest – meeting is scheduled for 8/22 at 9:00 am.

Garage Sale – Diana (MAL)
⦁ It went well! Thank you for all your help, Richard! You were so great!
⦁ Before the gates were opened at 8:00 am – there were cars lined up and around the corner! There was a steady stream for most of the day!
⦁ We also noticed that over 20 houses partook in the sale!
⦁ With all of the positive feedback – we will host another Community Garage Sale again next year! The times from 8-1 were well accepted.
⦁ Suggestion for next year from many of the guests/buyers: for their to be drinks available to buy. Maybe have kids set up drinks and snack stands to sell lemonade. water, chips, etc…

Violations – Myra (P)
⦁ Political Sign – was out but it was taken down. (Political signs are allowed – within the size limits – can be up 30 days prior to an election and taken down the next day)
⦁ Mowing – on Sawgrass
⦁ Garbage Can – left out on curb until Wednesday. Myra assisted and took care of it for the resident. Just a reminder that being nice and neighborly can go a long way.
⦁ There was a young guy (Pest Control) trying to solicite new business and go around to residents. Soliciting is not allowed in Sea Links. Myra let him know that he can only work on referrals.
⦁ All violations reported have been taken care of.

Design Approvals – Myra (P)
⦁ There have been many approvals for roofs, house painting, lawns, decks, tree removal, and new builds.
⦁ Please remember to fill out the Design Control form on the website for approvals.

New Business

4th of July
⦁ Concerned about the parking on both sides of the road.
⦁ Myra will look for any parking signs that might be in storage that will help keep people from parking too close to the back gate.
⦁ We had a lot of people entering Sea Links when the back gate opened for residents. And then they were stuck – as they did not know why the back gate did not open for them to leave.
⦁ We will post something on the website next year to remind residents to wait for the gate to start closing before leaving and letting strangers in.

Board Positions
⦁ There may be a few positions open for next year: two – 1 year terms and one – 2 year term.
⦁ Board Meetings – are almost ready to go to meeting every other month or even quarterly meetings.

Fall Clean Up
⦁ Our last Community Clean Up was such a great success… we are going to hold another one this Fall to get ready for the Winter.
⦁ Save the date: it will be Saturday, October 19th, 2024. Followed by a “Fall Pot Luck” in the Wedgewood Court cul-de-sac. More info to follow.
⦁ Darrell (VP) was so gracious last time to go around and spray treat all of the grass and weeds growing up between the road and the curb with his nature friendly weed killer concoction. That made the clean up so much easier! Now he is sharing the special recipe with us! Epsom salt, Vinegar and Dish Soap.

Maintenance Contract
⦁ Myra (P) and Darrell (VP) will meet with “Innovative Solutions” – they do lawn care and snow removal. They are going to get a quote to see if it would be worth it. Our current contract is up in March.

General Meeting
⦁ The Annual General Board Meeting will be held on Saturday, October 12th, 2024 from 10:00 am to 12:00 noon, at Birch Bay Bible Community Church on 4460 Bay Road in Birch Bay.
⦁ The current Board will take a minute to introduce themselves and their position, and what they have done so far this year.
⦁ There will be packets mailed out with an Agenda, Proxy handout, Copy of Financials, Sea Links Rules and Regulations/ Fines, and 3 Board Positions to be filled for 2025.
⦁ We will ask Ironborn Inc. (the Canadian company that bought the golf course) to speak and give a 5 min presentation on their vision for the property. There will be no Q&A or comments at this meeting. If residents have questions or comments – they can send them to the Board through the Sea Links email.

Next Meeting
⦁ Wednesday, September 18th at 5:45 pm – 7961 W Golf Course Dr.

Adjournment of Meeting
⦁ Meeting adjourned at 7:08 pm. Myra (P) proposed and Diana (MAL) second it. All approved.

August 21, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes, Safety, Uncategorized

Successful First Ever Community Clean Up & BBQ

 

Thank you to ALL who participated in our 1st Community Clean Up & Barbecue!!

  • Driving around our neighborhood – you can see cleaner roads, tidier front and back gateways, and manicured home fronts! Looks so much better! Woohoo!
  • Thank you to EVERYONE that helped make our 1st Community Clean Up & BBQ a success! All of the food was great and the weather was perfect for the outdoor get-together!
  • AND the BBQ was so FUN! Meeting neighbors that you may not have met yet, making new connections and new friends, and reconnecting with others! WINNING!
  • And thanks to Myra and Corrie Whiting for coming around with their trailer to pick up all of our debris! Sea Links… we all ROCKED IT!

 

  • Here are some photos from our 1st Community Clean Up and BBQ:
June 24, 2024 in Community, Community Activities, Community Maintenance, Uncategorized

HOA Board Meeting Minutes 6.12.24

HOA Board Meeting Minutes – June 12th, 2024, at 5:45 pm – 7961 W Golf Course Dr.

Board Members in Attendance / Quorum of 5 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Christine Ordal (Treasurer) and Diana Fisher (Member at Large) via FaceTime.

Begin Meeting

  • Initial proof of notice of meeting with agenda posted on Sea Links website June 9, 2024.
  • Called to order at 5:49 pm – Myra (P) motioned it and Donna (S) second it.
  • 2 residents attended.

Meeting Minutes Approved 

  • We will try to approve minutes more quickly and post them sooner for residents to know what was talked about in a more timely manner.

Treasurer Status Report and Cash Flow

  • Christine Ordal (T) – shared the Profit and Loss YTD info from Michelle’s report.
  • We have 3 accounts:
    • Savings – $2,672.00
    • Checking – $167,465.53
    • Money Market – $147,000
  • We are looking for a high yield savings to move some of the money from the checking account – so that it will yield some interest and add to the total.
  • Our petty cash fund has about $115 still in it.

Covenant – Violations

  • 43 Letters were sent out to residents regarding their violations (mostly in regard to the storage of garbage cans & recycle bins – should not be visible from the street, and on-street parking for longer than 24 hours).
  • The Board will do another quick drive around in a week or two to check for compliance. Also, each of the Board Members will take a section to “check up” on to help maintain compliance.
  • We received some feedback regarding the violation letters – next time the letter will have the specific violation and the date reported.

Wedgewood Court Storm Drain

  • Darrel (VP) found out the problem from the contractor (Mike) for the storm drain issue on Wedgewood Court. The drain is crushed and restricted and runs an inch and a half uphill. Also, the drain is too low and needs to be lifted up. 
  • The quote for all of the work to fix the issue – including the digging up, lifting up the drain, replacing the drain pipes, and then replacing the asphalt for the area dug up is: $10,100.00. 
  • The work cannot start until July and will take about 5 days – 2 days to work and about 2-3 days to cure. We will notify those neighbors that will need to keep off of the road – with more details. 
  • Diana (M) looked at Mike’s BBB Contractor license – good until 12/3/25 and he is in great standing.
  • Board voted to approve work: Diana (M) motioned and Christine (T) 2nd it. All agreed to approve.

Asphalt Repairs

  • NW Asphalt Repair was the last company that did our repairs. They did a good job. Darrel (VP) has tried to call them – to see if they would come out – but has not been able to speak with anyone. Myra (P) will try to contact them as well. 
  • We will also look at WRS – another big company to have them give us a quote.
  • We have a few areas in the neighborhood that have issues (i.e. Sawgrass).
  • Myra looked at the reserve study (from 2017) to see what the timeline is for fixing the asphalt on the different roads- including the asphalt, seal repair and concrete curb. According to the reserve study, the concrete curb should have been replaced last year. 
  • We would like to see if they have a different design for the curbs that would be a better fit for our neighborhood replacing the need for the little driveway “ramps”.

Lawn Care / Tree Trimming

  • All of the trees (by the front gate) were done – all trimmed and dead parts cut off. It will be done again in the fall. Looks better!
  • Lawn – out the back gate – needs to be cut up to the retaining wall and down Club House Dr. – 5 feet on other side.
  • Need new bids for next year – for when our contract is up.  Darrel (VP) will follow up on this.

Completed Items

  • Light at front gate – out. No cost.
  • Stop sign was fixed.
  • Sea Links Sign (at front entrance) – was cleaned. Our maintenance committee noticed some rotting – it will be filled, sanded and repainted. Thanks Mike and Cathy!

Community Clean Up & BBQ – Saturday, June 22nd, 2024

  • A “dump trailer” will come around to pick up your collected debris from in front of your house.
  • The BBQ will be in Wedgewood Ct and there will be hotdogs and chips served. Bring a drink and a chair if you want. It will be FUN to mingle, meet and get to know your Sea Links neighbors!
  • Myra (P) will bring the hotdogs, buns, chips, condiments and water. (Thanks, Myra!)
  • Diana (M) will bring the plates and napkins. (Thanks, Diana!)
  • Joel and Levi will pull out their BBQ’s. (Thanks, chefs!)

Garage Sale Saturday July 27, 2024, from 8am – 1pm (Rain or Shine)

  • A big shout out and thank you to Sea Links resident Richard! He did the advertising and put a 2 week ad in the Northern Light about the Sea Links Garage Sale. Again, thanks for all of the prep work you did for the sale!
  • We will have flyers for local businesses AND will post on Social Media.
  • Myra (P) and Donna (S) will man the entrance. There will be a sign for the Front Gate.
  • We will use road signs, arrows and cones to help with traffic for garage sale go-ers that day. Parking on one side and going one way – to facilitate the traffic. Myra and Donna will also let visitors know.

New Business

  • Expenses: need for more envelopes and stamps.
  • Darrel will buy and get reimbursed for “grass treatment” (vinegar, Epson salt, dish soap) that he will use to go around the neighborhood to treat the weeds and grass that grow up between the street and the curb. It will make it easier for the residents for the “Community Clean Up”. Thanks Darrel!

Gate Control

  • Donna (S) tested it and found out that long distance numbers cannot be used as a phone number for the front gate – for visitors to use to contact you to open the gate. This needs to be updated.
  • Need to find out who our phone company is that operates our front gate. Christine (T) will see who we pay to maintain the phone at the gate. 

General Meeting: Saturday, October 12th 2024

  • SAVE THE DATE: Saturday, October 12th 2024 – more info to follow.

Fireworks

  • Absolutely NO fireworks are permitted in Sea Links. 
  • No warnings. Police and Fire Department will be called.
  • Automatic $500.00 fine.
  • Anything that can start a fire is NOT allowed.

Website

  • Website needs to be updated. The main section should just be the current stuff.
  • Can archive the old stuff and take off the old agendas.
  • Newsletters – can keep for 1 year.
  • Put all of the governing documents in 1 place.
  • Donna (S) will meet with Jason and Brian to talk about updating the website. (Thanks, guys!)
  • Would like to add a “registration form” to the website for residents to update their current info: name, address, phone number, email, etc. 

Welcome Packet

  • Need a committee to get our “Welcome Packet” updated. If anyone is interested in being on this committee – please go to our website and send us an email. Thanks in advance!!

Committee to update Governing Documents

  • Our committee consists of 2 Board Members (Myra & Donna) and a great handful of residents (Shirley, Jane, Brian, Kristine and Blake) – we will meet in July to make recommendations to the attorney to update the CC&R’s.
  • Our attorney said that it will take over a year to update and bring the CC&R’s into this century. Myra (P) will email our attorney to get a quote for the cost of the updating, so that it can be approved at our General Meeting in October. (October 12th)
  • There are some standard changes to be made that are just not correct anymore.
  • The Board voted (Donna (S) motioned, Christine (T) 2nd, all approved) to make a few corrections to the Rules & Regulations now – which our attorney said previously, that we are in our right to do. 
  • The R&R updates will be regarding:
    • the private property “Green Belt” – is no longer called the Golf Course – AND the owners have given permission for residents to use. 
    • Dogs off leash – fix it to “outside the limits of the owner’s lot” (take out: “Golf Course”)
    • Already fixed/fixing the Flag flying- to nation of origin – not just the US Flag.

Adjournment of Meeting

  • Next Board Meeting: Wednesday, August 14th at 5:45 pm – 7961 W Golf Course Dr.
  • Meeting adjourned at 7:22 pm. Myra (P) proposed and Donna (S) second it. All approved.
June 18, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes, Safety, Uncategorized

HOA Board Meeting Minutes 5.13.24

HOA Board Meeting minutes – May 13th, 2024, at 5:30 pm – 7961 W Golf Course Dr.

Board Members in Attendance / Quorum of 5 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), and Diana Fisher (Member at Large), Christine Ordal (Treasurer)

Begin Meeting

  • Initial proof of notice of meeting posted on Sea Links website May 9, 2024.
  • Called to order at 5:40 pm – Myra (P) motioned it and Donna (S) second it.
  • 1 resident attended.

Meeting Minutes Approved 

  • We will approve minutes more quickly and post them sooner for residents to know what was talked about.

Treasurer Status Report and Cash Flow

  • Welcome New Treasurer – Christine Ordal (T) – for the interim. Until Oct 2024 when there will be 3 positions open on the Board. (VP, T & Member)
  • Michelle – she will give us the up-to-date financials soon. There are no past due notices this week.

Wedgewood Court Storm Drain

  • No new updates yet. Darrel (VP) will get the quote from Mike – as we would like the work done this summer before any more flooding in the fall.

Sawgrass Asphalt

  • NW Asphalt Repair was the last company that did our repairs. We can also see if they do any patches… as there may be some needed on North and East. Darrel (VP) will follow up to get a bid.
  • Sea Links Drive – the road coming in the front gate – we maintain 100% of the road.
  • May need to check the reserve study to look at the timeline for fixing the asphalt on the different roads.

New Build – Lot 13

  • No new news. Myra (P) will email the builder to let him know and remind him: of the regulations for build, get his plans, what he owes to start, and find out his timeline for starters. She will also remind him that he needs to keep the lot mowed.

Violations

  • The Newsletter went out reminding residents of possible violations (mostly in regard to the storage of garbage cans and recycle bins being visible from the street, and on street parking for longer than 24 hours).
  • The HOA will do another drive around and check on the list of violators. Those that are still not in compliance will get their 1st warning letter. 

Community Clean Up & BBQ – Saturday, June 22nd, 2024

  • Myra (P) will make a flyer (with all the info) for all residents regarding our upcoming “Community Clean Up and BBQ” on June 22nd. The Board each took a section of the neighborhood – so they could deliver the flyers to each house.
  • We will have a trailer for the clean-up and a place to dump the yard waste and yard clippings not far from here.
  • The BBQ will be in Wedgewood Ct and there will be hotdogs and chips served. Just bring a drink and a chair if you want. It will be a great time to mingle and meet your Sea Links neighbors.

Garage Sale Saturday July 27, 2024, from 8am – 1pm (Rain or Shine)

  • Diana (Member) would like to put an ad out in the Northern Light and the Herald about the Sea Links Garage Sale on 7/27 from 8-1.
  • We would like to use road signs, arrows and cones to help with traffic for garage sale go-ers that day. Parking on one side and going one way – may facilitate the traffic.

New Business

  • All emails that were received for requests and any changes made for the resident’s home – were followed up by Myra and the Design committee.

Welcome Packet

  • We would like to update and make copies of a “Welcome Packet” for new residents. It would be helpful for them to know where to get the information on the website and what the CC&R’s are as well as the Rules & Regulations.
  • Donna (S) still has her packet from when she moved into Sea Links in 2019. She will share it with the Board, and they can update it for new residents.

Committee to update Governing Documents

  • We have a group consisting of 3 Board Members and a couple of residents to undergo making recommendations to the attorney to update the CC&R’s and the Rules & Regulations. Our attorney said that it will take over a year to update and bring it into this century.

Website Cleanup

  • Donna (S) will follow up to get the website cleaned up.

Adjournment of Meeting

  • Next Board Meeting: Wednesday, June 12th at 5:45 pm – 7961 W Golf Course Dr.
  • Meeting adjourned at 7:28 pm. Diana (M) proposed and Donna (S) second it. All approved.

 

May 26, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes, Uncategorized

HOA Board Meeting Agenda 5.13.24

HOA Board Meeting Agenda 5.13.24

The HOA Board will hold their next meeting of 2024 on Monday, May 13th, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

Agenda:

Meeting Minutes Approved
 
Treasurer Status Report and Cash Flow
 
Wedgewood Court Storm Drain
 
Sawgrass Asphalt
 
New Build Lot 13
 
Violations
 
Community Clean Up
 
Garage Sale
 
New Business
 
Welcome Packet
 
Committee to update Governing Documents
 
Website Cleanup
May 9, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Maintenance, Design Control Committee

Sea Links at Birch Bay – Second Quarter 2024 Newsletter

First Quarter is behind us, and we are looking forward to some community activities planned for this summer.

Upcoming Events:

Community Cleanup and BBQ – Saturday June 22nd 10am-Noon

    • Since we are unable to find a company to sweep our streets, we are proposing a Community Clean Up followed by a Community BBQ.  
    • Clean up Saturday June 22nd 10am-Noon Asking residents to sweep curb  and street in front of their homes and assist neighbors who are unable to participate. Dump Trailer will be available to dispose of yard debris.
    • Board hosted BBQ of hot dogs and chips from Noon-2pm Wedgewood Court. Bring your chair and beverage and get to know our neighbors.

    Community Garage Sale – Saturday July 27th 8am-1pm.

      • If you are interested in serving on the planning committee, please email the board at sealinksboard@gmail.com

      Pat Achey resigned as Treasurer effective April 1, 2024. Chris Ordal will be the interim Treasurer until the General Meeting in October 2024. Welcome Chris and thank you for volunteering to fill this volunteer position.

      The Board did a neighborhood drive around observing properties for possible violation to our CC&Rs and Rules and Regulations.  We saw a potential 43 violations, the violations mainly consisted of Parking, Storage, Maintenance of Lots, and animals. Homeowners and renters are being given time to resolve the issues before warning letters are sent.  We will do another review of the neighborhood and any violation after May 17, 2024, will receive a warning letter followed by possible fines. All Sea Links Governing Documents can be found at Sealinksbirchbay.org or feel free to contact the board with questions.

      Spring is here, just a few friendly reminders to keep our community looking GOOD!!!

      • Maintenance of Lots – Developed lawns must be mowed 2 times a month. Brush and grass clippings must be removed from Sea Links or deposited in SSC Yard Waste bin. No grass clippings on the street. No plants, lawns, weeds extend beyond the road curb. Sweep debris from roadside curb.
      • Parking – Curbside parking is intended to be used solely for visitors.  Automobiles shall not remain parked curbside for more than 24 consecutive hours and shall not be moved from curbside location to another curbside location. No resident should be parking curbside on a regular basis. Boats, trailers, RVs of any type and inoperable vehicles are not to be parked on the street or driveway at any time.
      • Storage – Inoperable or non-licensed vehicles, appliances, refuse, garbage cans, recreational vehicles, including boats, trailers, motor homes shall not be kept, maintained or stored on any lots unless they are enclosed in a garage, or other screened areas.
      • Fires – Outdoors fires, including wood, trash, debris burning fire pits are not permitted. Outdoor barbecues are permitted in appropriate devices. There will be no initial warning, and the local Fire Department will be called.
      • Animals – Dogs shall be on a leash outside the limits of the dog owner’s lot. Dogs may not be allowed to roam loose, run on other owner’s property or Golf Course property. It is unlawful to keep a dog that frequently, or habitually howls, barks, or otherwise produces loud noises that annoy or disturb other residents. Property owners should contact Whatcom County Humane Society to report owners who have dogs that violate this law.
      May 5, 2024 in Board of Directors, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Safety

      HOA Board Meeting Minutes 4.1.24

      Board Meeting Minutes – April 1, 2024 at 5:30 pm – 7961 W Golf Course Dr.

      Board Members in Attendance / Quorum of 4 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), and Diana Fisher (Member at Large) Absent: Pat Achey (Treasurer) 

      Begin Meeting

      • Initial proof of notice of meeting posted on Sea Links website March 29, 2023. 
      • Called to order at 5:33 pm – Myra (P) motioned it and Donna (S) second it.
      • Sign in sheet for those 3 residents who attended.

      Treasurer Report

      • Pat’s (T) resignation from the Board – effective today – Myra (P) will be the administrator at Bank
      • Treasurer position: Michelle takes care of billing. 
      • Pat also took care of 2 committees:
        • Design Committee – Myra (P) will take care of this
        • Covenant Committee – Diana (M) and all of us together – will take care of this as a group

      Wedgewood Court

      • Storm drain – figured out the problem – a section of the pipe is crushed and the slope goes the wrong way.
      • Darrel (VP) will follow up to get the quote to fix it – he is still in charge of the Maintenance Committee.

      Sawgrass Asphalt Repair

      • Donna (S) will ask Michelle who we paid to do the last asphalt jobs and give info to Darrel (VP) to follow up and get bid.

      New Build – Lot 13

      • Myra (P) and Darrel (VP) will meet with Builder tomorrow – with all of the paperwork for him to fill out – and the expectations, deposits, fees and regulations that need to be met before any construction can begin.

      Design Control  

      • Tree Removal , House Painting, New Roof: All improvements or changes – residents need to fill out the Design Control Form on the website – that includes all information regarding color swatches for paint, roof materials for construction, and companies hired / used for the job (must be licensed, insured and bonded), etc.
      • Design Control Jobs in the works:
        • Tree Removal – completed – County confirmed that Sea Links does not need county’s approval as we are in our own gated community.
        • New Roof – waiting on paperwork
        • House Paint – waiting on paperwork
        • New Build – waiting on paperwork
        • New Deck – waiting on paperwork
        • New Flagpole – waiting on paperwork

      Mowing Contract

      • We have a new contract with Birch Bay Lawn Care – same company as last year. Their prices were reasonable and it is good until March 2025. 
      • We will request that they pick up garbage before they mow.

      Board Member Liability Insurance Approval

      • State of Washington requires insurance coverage.
      • Received quotes for $500,000 coverage ($1,058/yr.) and $1,000,000 coverage ($1,323/yr).
      • Same insurance company that covers all Sea Links and sends bills to Michelle.
      • Myra (P) proposed and Diana (M) second it for $1,000,000 coverage – all voted and agreed.

      Violations

      • Newsletter- there will be a newsletter emailed and mailed as a reminder as to what a violation is according to the Sea Links’s CCR’s and R&R’s.
      • Reminders – will give residents a chance to fix the violations until Mid-April.
      • Right now the main violations are:
        • Garage Receptacles and Recycle Bins – they must NOT be seen from the street.
        • On Street Parking – not longer than 24 hours.
        • No construction materials should be seen from the street when not being used.
      • The Board will do another drive around and take pictures – and give warning letters regarding violations.
      • Dog Ownership – Address leash law, roaming dogs, courtesy and picking up after your pet: scoop it, bag it, toss in the garbage

      Gate Codes

      • Donna (S) learned from Tamara (past S) how to update the gate codes for Sea Links. (Thanks, Tamara!)
      • Donna will train the other Board Members how to update the gate codes at another meeting.

      New Business

      • Garage Sale – Diana (M) brought up the idea that we have a garage sale July 27, 2024 (from 8 am -1 pm) and not charge the $5 fee. Myra (P) proposed and Darrel (VP) second it. 100% approved. We will have a Sea Links neighborhood Garage Sale on 7.27.24 from 8-1 (no charge).
      • Sea Links Neighborhood Clean Up & Wedgewood Court BBQ – Myra brought up the idea of a neighborhood clean up and BBQ. The goal is to take care of things in our neighborhood. Diana (M) proposed and Myra (P) second it. 100% approved. We will have more about the Sea Links Neighborhood Clean Up (from 10-12) and Wedgewood Court BBQ (from 12-2) on June 22, 2024.
      • Newsletter and Flyers – coming out this month to remind residents about the rules, regulations as well as violations to avoid.
        • Trash and Recycle receptacles – NOT in sight from street.
        • Reminders about mowing during March-October months.
        • Furry friends in the neighborhood – Reminder: Washington leash law, picking up after your pet, and being courteous to your neighbors with regard to where your dogs relieve themselves (your neighbor’s lawn and/or flower beds are not your dog’s bathroom).
        • On street parking – NOT longer than 24 hours
      • Cascade Natural Gas – more info will be in the newsletter. They will fill attics with more insulation for free – just need to pay the tax.
      • New Treasurer: Christine Ordal, who has attended our HOA meetings, has volunteered to take over the position of Treasurer for 2024 (finishing Pat’s term this year). Myra (P) proposed and Diana (M) second it and all voted in agreement -100% approve. Welcome aboard, Christine!
      • Next Meeting: Monday, May 13th at 5:30 pm – 7961 W Golf Course Dr.

      Adjournment of Meeting

      • Meeting adjourned at 6:30 pm. Donna (S) proposed and Myra (P) second it. All approved.
      April 9, 2024 in Board of Directors, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes

      Board Meeting Minutes 3.4.24

      Board Meeting Minutes – March 4, 2024, at 5:30 pm – 7961 W Golf Course Dr.

      Board Members in Attendance / Quorum of 4 Established: Myra Whiting (President), Donna Chavarro (Secretary), Pat Achey (Treasurer) and Diana Fisher (Member at Large) Absent: Darrel Hildebrand (Vice President)

      Begin Meeting

      • Initial proof of notice of meeting posted on Sea Links website January 26, 2023. 
      • Called to order at 5:30 pm – Myra (P) motioned it and Donna (S) second it.
      • Sign in sheet for those who attended.

      Treasurer Report

      • Insurance – Per state law, we need liability insurance for the Board. Pat is getting a quote, and it will be presented at the next meeting. 
      • Cash Flow – nothing new – rely on accountants.
      • Current balance – none at the moment.
      • There was one lien removed.

      Secretary Report

      • Minutes from last meeting (1.29.24) – Myra (P) approved and Diana (M) second it.
      • Emails – Donna (S) forwarded all emails to the other Board Members to be in the know.

      Design Control Committee

      • Storm Water / Storm Drains – 
        • The schematics going North to the big pipe are correct. 
        • Manhole cover in Wedgewood Ct – is empty – concrete.
        • Pat contacted and looked at a couple of people and quotes – need to know – how will it work with elevation difference? How will drain under stress conditions work? What is the issue with the flooding in Wedgewood?
        • Need to determine if the pipe is clear – using a camera.
        • Evidence – there may be a collapsed pipe in the middle. 
        • Need to evaluate and scope the drains for the flooding issues.
        • Estimate: $600 just to check (maybe less $$) to look
        • Depending on the findings and materials needed we need to allocate money to finding the issue and fixing the problem.
        • Pat moves to allocate $3000 to the flooding issue – Myra approves and Diana seconds it.
      • Gate – 
        • the outside is repaired. Seems slower but is operating normal. It was not $6K only $4K – the gate company has probably submitted the invoice by now. 
        • On the entrance side – we need to follow up and let them know.
      • Pending Design Requests –
        • There was a new drawing for a deck extension.

      Maintenance Committee

      • Mowing Contract –
        •  our contract is up. For $6000/yr. – we need more bids – try out a service for 1 month before signing a contract to make sure they do what we need them to do.
      • Sawgrass Asphalt –
        • needs to be done. It was not included in the 2021 paving. We will give this to Darrel – to get a bid to replace it and check if there is also an issue with drainage.

      Covenants Committee

      • Current Violations – 
        • None at the moment
        • Board will do a walk around in nice weather and take pictures.
        • Recommendations according to the R & R’s

      Newsletter

      • Dog Ownership – Address leash law, roaming dogs, courtesy and picking up after your pet: scoop it, bag it, toss in the garbage.
      • On Street Parking – not more than 24 hours
      • Yard and Street Clean Up – in the Spring – will plan a spring clean-up.
      • Trash & Recycle Bins – should not be visible from the street.
      • Committees – get some names (can put it in the newsletter)

      Update: 

      • CC+R’s & Bylaws – 
        • Myra (P) met with the Attorney regarding updating the CC+R’s and Bylaws
        • The Attorney will need to meet with the Board to do it – it will cost $6000 and take 1 year to update.
      • Rules & Regulations –
        •  Attorney verified that the Board could approve and does not need homeowners to approve additions to the R+R’s.
      • Welcome pack – 
        • We would like to get this started again to welcome new residents to Sea Links. (Maybe a Welcome letter with links to the website, and email, R+R’s, CC+R’s and Bylaws)
      • Flags – At the moment the R+R’s say:  only the US Flag can be flown, and the flagpole has to meet certain guidelines. For example:
        • Flags/Poles: Flagpoles must be approved by the Design Control Committee prior to construction. Flagpoles must be metal (bronze colored or white aluminum), placed in front or rear yards only, located within the building envelope (i.e. outside of setbacks), are not to exceed 25 feet in height and must have an internal halyard. 
        • We are changing it to include: “Only flags of national origin are allowed”. If you have a flag from your country of origin – you may fly it. This will be posted on the website effective immediately. Diana (M) motioned to approve and Pat (T) second it. All agreed.

      New Business

      • Pat (T) is resigning due to moving. His house will be listed soon. We may need to post for a new treasurer. May need to have a special meeting with volunteers.
      • Community work party in the Spring – clean up the front of our houses on the street.
      • The Golf Course property – Pat was looking into what it would be for Sea Links to take over that land for our community. BUT it has 2 ponds on the property that could be a liability with children, etc.
      • Next Meeting: Monday, April 1st, 2024, at 5:30 pm

      Adjournment of Meeting

      Meeting adjourned at 6:23 pm. Myra (P) motioned & Diana (M) second it.

      April 3, 2024 in Board of Directors, Community, Community Activities, Community Maintenance, Design Control Committee, Minutes

      HOA Board Meeting 4.1.24

      HOA Board Meeting 4.1.24

      The HOA Board will hold their next meeting of 2024 on Monday, April 1st, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

      Agenda:

      • Open meeting
      • Last meeting minute approval
      • Treasurer Position
      • Storm Drain Issue – Wedgewood Court
      • Asphalt Issue – Sawgrass
      • New Build – Lot 13
      • Tree Removable
      • House painting
      • New Roofs
      • Mowing contract
      • Liability Insurance Approval
      • Violations
      • Gate Codes
      • New Business
      March 29, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Maintenance, Design Control Committee

      Board Meeting Minutes 1.29.24

      Board Meeting Minutes – 1.29.24 6:00 pm – 7961 W Golf Course Dr.

      Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Pat Achey (Treasurer) and Diana Fisher (Member at Large)

      Begin Meeting

      • Initial proof of notice of meeting posted on Sea Links website January 26, 2023. 
      • Called to order at 6:00 pm – Myra motioned it and Diana second it.

      Flag – Compliance

      • 2 homeowners spoke on the flying of flags other than just the US flag. They would like to fly their country-of-origin flag. They mentioned that the previous HOA Board changed the wording and rewrote the rules as it said any flag in the 2015 meeting. 
      • Some meeting minutes (regarding the flying of flags) cannot be found online.
      • Myra (President) said that we will look into all of the past issues and history. We asked the homeowners to NOT fly their country’s flag for 30 days while we research and check with our HOA attorney. To be discussed at the next meeting.

      Gate Repair

      • Gateway controls our gate maintenance.
      • There are 3 sensor pads buried in the asphalt – there are 3 loops on the outgoing side: 2 you hit to open the gate and the 3rd keeps it from closing on a vehicle.
      • 1 sensor loop was completely dead and 2 were broken.
      • The cost to repair= $1800 per loop – estimate $5500 – should be good for years 
      • Board 100% approved to allocate $6000 for the Front Gate. To test and evaluate the whole gate (gate sensors in the ground) repair and test the outgoing loops and to test the incoming loops.

      Committees

      • Pat (Treasurer): Design and Control – house colours and roofs
      • Pat (Treasurer): Covenants 
      • Darrell (VP): Maintenance – Drains and contracts for lawn care and snow plowing.
      • Myra (Pres) & Diana (Member) will assist both Pat & Darrel with the committees.
      • Communication is critically important between Board and Community

      Other Business 

      • Director’s Insurance: Insurance for whole Board – all members – Country Financial $1000+
      • Follow up on drain issues with storm waters (sandbags, grates, trenches, sump pumps
      • Flag issue – discuss US Flag vs. Country of Origin, etc. 
      • Plowing – get 3 bids (like Ruben’s Landscaping & a couple of others)
      • Lawn Care – get at least 3 bids (like Augusta, Borderview, Birch Bay Lawn, North Country) also to clean up trees and weeds.
      • Residents interested in Committees – will provide a sign-up sheet at the next meeting.
      • Projects: possibly form subcommittees for projects like – updating the Bylaws, snow plowing, storm drains project, etc.
      • Try to find the missing meeting minutes (from previous years) to post online.

      Adjournment of Meeting

      • Meeting adjourned at 8:10 pm. Pat motioned it and Myra second it.
      March 13, 2024 in Board of Directors, Community, Minutes

      New Ruling Regarding Flying of Flags – National Origin ONLY vs. US Flag ONLY

      There is a new ruling regarding flying of flags in Sea Links – effective immediately. It will be written – Flags: allowable flags include Flags of National Origin ONLY. The HOA Board of Directors unanimously voted last night (March 4th, 2024) to update the rule to include Flags of National Origin (a national flag is a flag that represents and symbolizes a country) versus flying the US Flag only. This is a change to the Rules and Regulations that the Board of Directors has authority to update without Homeowners approval. More information to follow in the upcoming Newsletter. 

      March 5, 2024 in Community

      HOA Meeting 3.4.24

      HOA Meeting 3.4.24

      The HOA Board will hold their next meeting of 2024 on Monday, March 4th, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

      March 1, 2024 in Community

      Sea Links HOA 1st Quarterly Meeting Minutes 1.13.24

      Sea Links HOA 1st Quarterly Meeting Minutes 1.13.24

      Start – 8:00 am 1.13.24

      Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Pat Achey (Treasurer) DIana Fisher (Member at Large)

      Proof of Notice of Meeting

      • Initial notice of meeting posted on Sea Links website January 6, 2023. 

      Board Expectations and Responsibilities:

      1. Look over and read the Board of Directors Operating Principles (revised Oct 2016) for next meeting.
      2. Be kind. Respectful. Timely. (try to reply to emails within 72 hours)
      3. Will discuss at next meeting the management duties by month (from 1999)

      Committee Assignment: 

      (should send out an email to see if any of the residents would like to serve on one of the three committees)

      1. Design / Control: (new roofs, lawnscaping, new paint colors)
        1. Pat – lead, Darrel, Diana
      2. Maintenance: (gates, lawns, empty lots, contracts)
        1. Darrel – lead, Pat, Diana
      3. Covenants: (appearance of lawns, weeds, need to drive around the neighborhood, any infractions – go as 2 Board Members together)
        1. Pat – lead, Diana, Darrel 

      Treasurer Report (Pat) : 

      1. CD was renewed at 5 ¼ % for 14 months.
      2. Money is coming in as dues are being paid. Notices were sent out in January.
      3. Board approved to pay Pat the mileage from St Joseph’s hospital in Bellingham to Sea Links – when he drove here to open the gates due to inclement weather and ice. Paid him from the petty fund a total of $25.46 ( $0.67 / mile) leaving $164.77 in petty cash.

      Secretary Report (Donna)

      1. Went over the emails received to the SeaLinksBoard@gmail and what to do with them and how to respond to them. Forward to the group those that need to be voted on or discussed at the next meeting.
      2. I will have the contact list. Asked where to find an official contact list for Sea Links – will it need to be updated?

      Bank Signing:

      1. Myra and Donna will need to go to Banner Bank in Blaine to sign as the new Board President and Secretary (they emailed their paperwork to Nancy Stall)

      Mailbox and Storage Change 

      1. Pat will need to update the names at the storage/mailbox to Myra’s and Donna’s names (and remove Karla’s and Tamara’s namesMyra will check and pick up the mail when she heads home.

      Flag Update: 

      1. We will continue with the rule that we only fly the US flag in Sea Links. If we open it to other countries – it will be too hard to control or police and that is not our job. 
      2. Myra checked with Birch Bay Village on their stand on flying flags.
      3. Myra is going to investigate further with Semiahmoo and the new development on H Street in Blaine to see what their positions (policies) are as well.
      4. Regarding the flag rule – the attorney sent out the latest legal opinion letter in November.
      5. Also discussed fines – past and present with homeowners.

      AUD Rental Update:

      1. It is out of our hands. It is in our attorney’s hands and they are handling it.

      Front Gate Flagpole Light

      1. There is a camera on the flag pole – would like to look into putting a new camera with an app for surveillance and security. What would the costs be? 
      2. Need to get an electrician out to disconnect the light on the flagpole.
      3. Keys to the front and lower gates will be with Darrel and Pat.

      Mowing Contract:

      1. We use Birch Bay Lawns right now – but the contract is up in March. We need to see what our contract covers right now: $485 / mo. for 12 mos. Coming bi-weekly?
      2. We may need to add to the contract – the trees at the front gate – they have a lot of brown on them – they need to be trimmed and the brown cut out.
      3. We may need an arborist to come out to check if they have a fungus – and if they all need to be removed.

      Design Request – Drainage

      1. Discussed Joel’s drainage request. Donna will email him.
      2. Darrel will look into the drain cleaning and flushing. $$ We need to pump/clean out our drains in the neighborhood.
      3. Need to see where water goes on West GC as there is only 1 drain there.

      Quarterly Newsletter:

      1. We can add it to the website
      2. It can let residents know what was addressed at the meetings
      3. It can also be a great reminder for residents

      Miscellaneous:

      1. Snow plowing:
        1.  need to get some quotes from companies that can come to service Sea Links. They need to be reminded that we have speed bumps also.
        2. Myra had the names of a couple of plow companies that we can check with for quotes
        3. Need to also decide where they can dump the snow…if they do not have a place.
      2. We do have some office supplies: stamps, envelopes, etc.
      3. Who will have the gate remotes –  they are $50 each. Once a resident returns them – they get their $50 refunded. Need to check with the Accountant. Does the Maintenance Committee take care of them?
      4. Reminders – friendly reminders go out this Spring.

      Next Meeting:

      1. Can we stop entrance gate codes? ALL CABLE van put marks on ground and there was digging at 7929 address 
      2. Pat – investigate with Whatcom. He will check on the golf course property – if Whatcom takes off the taxes (it is taxable right now) – basically does not charge us for the property taxes – we could buy and take over that portion of the land. Cannot build on that land as it is an animal sanctuary – mostly wetlands. We could have a community garden? Common area? 
      3. Changes to bi-laws and Covenants.
      4. Next meeting will be at Myra’s house on Monday March 4th at 5:30 pm.

      Close Meeting – Motion to adjourn made by Myra Whiting, 2nd by Pat Achey at 10:30 am

        

       

      February 7, 2024 in BOD Meeting notices, Community

      Sea Links Annual General Meeting 12/16/2023

      Annual General Meeting for the Sea Links Community 12.16.2023

      Call to Order/Roll Call

      The Annual General meeting for the Sea Links Community Association was called to order at 9:15am. The meeting was held at North Bay Christ the King Community Church, 4895 Birch Bay Lynden Rd, Blaine, WA 98230. 

      Board Members Present: Karla Savage (President), Tamara Addis (Secretary), Pat Achey (Treasurer), and Shannon Dunn (Member at Large). 

      Quorum established: 29 in person, 11 proxies = 40 total 

      Proof of Notice of Meeting

      Initial proof of notice posted on website November 27, 2023. Packets were mailed out November 22, 2023. 

      Agenda Approval

      Karla Savage (President) makes motion to approve agenda. Motion seconded by Shirley Sell and Pat Achey.

      Approve: 28

       

      Review and approval for 2022 Annual General Meeting Minutes

      Motion made by Tamara Addis (Secretary) to approve 2022 AGM Meeting minutes; motion was seconded unanimously. 

       

      Presidents Welcome

      Karla Savage (President) welcomes all homeowners to the 2023 Annual General Meeting. Thanks them for attending and stresses that the community is in need for volunteers to step up and volunteer for the board. Also gives a slight overview of what it would mean if the association should need to hire a management company. 

       

      Board of Director Reports

       

      Presidents Report

      Overview of tasks accomplished in 2023, speed bump painting, front gate side fencing replaced, Reserve Study Completed in February 2023. Continued communications and conversations with RHINO Development, golf course owners regarding use and Mt. Baker Blues Festival that was a success and didn’t negatively impact our community. The importance of volunteering to support our community by serving on the board. And the potential cost of hiring a property management company and what that would mean to homeowner’s dues. 

       

      Treasurers Report

      Review of all financial reports for 2022-2023 for both main account and reserve accounts.  Reviewed the projected 2023-2024 Annual Operating budget. Discussed the big boost received from putting our money into larger interest-bearing CD, we earned 4% in 2023. We have the option to roll the money over for another 14 months and ear 5 1/3% interest for 2024-2025 and discussed the penalty should it need to be taken out early. 

       

      Budget Ratification

      Pat Achey (Treasurer) made motion to approve the budget, it was approved unanimously. A motion was also made to waive the audit and that was also waived unanimously.

       

      Committee Reports 

      Grounds & Maintenance- well maintained by Birch Bay Lawn Care, speed bump painting was completed and are more visible. 

      Design Control – had dozens of improvement request from new roofs & fencing to yard and property beautifications. Some tree removal and community care of the drains. 

       

      Election of Directors

      We had one homeowner volunteer for a board position prior to the meeting, LaVonne Kranz. However, this homeowner was not in attendance at the meeting. We had 4 homeowners volunteer for the board. We took individual votes, and they were all voted in unanimously. 

       

      They will fill the following positions:

      Myra Whiting – Position 2 (two-year term)

      Donna Chavarro – Position 4 (two-year term)

      Diana Fisher – Position 3 (1 year term)

      Darrel Hildebrand – Position 5 (1 year term)

      Pat Achey will remain in Position 1 and complete his term in December 2024. 

       

      New Business/Open Forum

      Get an electrician out to remove the power from the light pole at the main gate. Concerns of storm drains throughout community, conversations about the size of the drainpipes, if they are large enough and potential solutions to be explored with new board. 

       

      The topic of flags was discussed because there have been a handful of homeowners flying flags other than the US Flag. The verbiage of the Flag Rule under Rules & Regulations was changed by the board for clarification which was their right to do pursuant to RCW 64.38.025(1) it provides in part that except as providing in governing documents, the board of directors shall act in all instances on behalf of the association.  The Amended and Restated Bylaws, at Section 4.4(a), specifies that the Association may, through its Board of Director: “(a) Adopt and Amend the Rules and Regulations (which is where the flag rule is posted) and, subject to the provisions of Section 10 hereof, adopt and amend Bylaws for the Association. 

      Thus, per RCW 64.38.025(1) and Section 4.4(a) of the Amended and Restated Bylaws, the Board has the unilateral authority to act on behalf of the Association in adopting and changing Rules and Regulation. Nothing in the governing documents or the statute provide otherwise. 

      This was all clarified by the Sea Links Association Attorney, Greg Thulin. 

       

      This information was read at the meeting for clarification to homeowners who disputed the rule and were fined for flying something other than the American flag. 

       

      The empty lots on East Golf Course Drive are up for auction. 

       

      Adjournment

      With no further business to discuss a motion to adjourn, seconded and carried to adjourn the meeting at 10:35am.  

       

      February 7, 2024 in BOD Meeting notices, Community

      Letter from the HOA President

      1st Quarter 2024
      I’m pleased to announce a full volunteer Board of Directors:
      President- Myra Whiting
      Vice President- Darrel Hildebrand
      Treasurer- Pat Achey
      Secretary- Donna Chavarro
      Member at Large-Diana Fisher

      Committee Chairperson’s have been assigned, but as you all know it takes a community to assist with all the work to ensure Sea Links continues as a pleasant place to live. We are looking for anyone who has skills or knowledge in building, architecture, website, or community involvement.

      If anyone is interested, please email us at Sealinksboard@gmail.com.
      Design Committee- Pat Achey
      Maintenance Committee- Darrel Hilderbrand
      Covenants- Pat Achey

      The Board of Directors is responsible for upholding the CC&R’s along with contractors, volunteers and homeowners. Everyone can help by keeping yards neat and clear of debris and junk. Sweep the street in front of your homes. Pick up dog poop and the disposal bags, I’ve noticed bags being left on Sea Links Drive. Our commitment to our community is to address all homeowners’ concerns with a resolution that serves our community best, following the CC&R’s.

      Quarterly I plan on providing an update on the Board of Director progress. I’ve listed a few things we are working on:
      ⦁ Mowing contract expires March 2024
      ⦁ Snowplow bids
      ⦁ Storm water drain and cleaning bids
      ⦁ Flagpole light removal
      ⦁ Front gate security camera bids


      Future Project is to review and possibly update CC&R’s.
      We are excited about serving our community and look forward to any suggestions you may have on how we can continue to make our neighborhood a great place to live.

      January 23, 2024 in Community

      1.18.24 Help needed with Storm Drains

      With all the snow we have a possibility of flooding. If you have a storm drain near your home, could you please clear the drain of snow, ice and debris. Hopefully this will give the melted snow a place to go.
       
      Thanks and Stay Safe.
      Myra Whiting,
      President Sea Links Association

       

      January 18, 2024 in Community, Safety

      Fall Cleaning Tips

      Autumn fall clip art dr odd

      Everyone’s heard of Spring Cleaning—but what about those little (and not-so-little) things that we can do to keep our properties in tip-top shape for the autumn. With Labor Day now firmly in the rearview mirror, the time for that fall sprucing up is now! 

      • Clean your gutters. In the Pacific Northwest the gutters are really put through their paces during the fall months, when all manner of leaves and debris can get into them. You might as well get into the routine of regularly cleaning them now—and make sure they are in prime condition before the autumn begins in earnest.
      • Don’t forget to clean up after your trees, leafs and needles can quickly clog the gutters on your home along with the street drains and cause flooding. 
      • Take now as an opportunity to check the batteries in all of your smoke and carbon monoxide detectors, replacing them as needed.
      • If you are going to be using your fireplace during the winter months, it is highly recommended to have it professionally inspected and cleaned at the start of each fall, to avoid the risk of fire or other fiasco.
      • Inspect the exterior of your home—especially around doors and window frames—and use caulk to plug any holes or cracks that have developed. This will boost the energy efficiency of your home.
      • When the time finally comes to store your lawn equipment for the winter, drain the gas, to prevent engine damage.
      • Turn off any and all exterior wall faucets, which will help prevent them from freezing.
      • Finally, fall is a great time to do any touch-up painting that you need to do on the outside of your home!
      October 5, 2023 in Community, Community Maintenance

      Birch Bay Derby Day, August 26th

      This upcoming weekend, 8/26 is Birch Bay Derby Day, 9:00am – 5:00pm which will have loads of fun activities! During this event there will be a parade down on Birch Bay Drive that could briefly impact the use of our lower gate. Please be mindful and use main gate on Sealinks Drive to avoid any delays. 

      10 AM: Birch Bay Parade

        • Parde route will start at Birch Bay Drive & Alderson Road and head North on Birch Bay Drive to Harborview Dr.
      August 23, 2023 in Community

      Volunteers needed August 5, 2023

      As many of you may be aware a tribute to the Mt. Baker Blues Festival will be held on August 5th starting at 11am in the “Festival Area” behind CJ’s Beachhouse/Beach Bar/Beach Cat Brewing/WorldMark. We are asking for volunteers to assist at the lower gate/bridge area to make sure we don’t have any overflow or unwanted visitors in our community. Please send an email to the board if you are interested in volunteering some time. Sealinksboard@gmail.com. Pat Achey the HOA Treasurer will be heading up the volunteers. 

       

      July 28, 2023 in Community, Safety

      Update on Front Gate

      4/5/2023

      Gateway Controls was able to come out yesterday afternoon to assess the issues we are having with the front gate remaining open for long periods of time and they were able to determine that the ground loop car sensor is going out. They need to order a replacement part and are looking at working us into their schedule in the next few weeks.  We will keep you updated on a repair date once that has been established. 

      April 5, 2023 in Community, Community Maintenance

      Front Gate

      4/4/2023 We are experiencing some issues with the main front access gate. We have reached out to Gateway Controls to have the issues resolved and are currently waiting to hear back as to when they are available. 

      April 4, 2023 in Community

      Spring is coming!

      Spring is finally here! 

      With the weather finally warming up we would like to share a few friendly reminders.

      Maintenance of Lots:

      All developed lots must be mowed two times (2X) monthly between the months of March through June and at least monthly between the months of July through October. A neat condition means:
      1.1 Brush, grass clippings and debris are removed from Sea Links.
      1.2 No grass clippings are left in the street.
      1.3 No plants or lawns extend beyond the road curb line.

      Fires:

      Outdoor fires, including fire pits, for burning of wood, trash or debris are not permitted, but outdoor barbecues are permitted in appropriate devices. There will be no initial warning, and the local Fire Department will be called to take appropriate action.

      Animals:

      Cats, dogs, or birds may be kept on lots, but no livestock, poultry or other animals shall be raised, bred, or kept on any lot. Dogs shall be on a leash outside the limits of the dog owner’s lot. Dogs may not be allowed to roam loose, run on other lot owner’s property or on the golf course property. It is unlawful to keep a dog that frequently, or habitually howls, barks, or otherwise produces loud noises that unreasonably annoy or disturb other residents. Property owners should contact Whatcom County Humane Society to report owners who have dogs that violate this law.

      Storage:

      Inoperable or non-licensed vehicles; appliances, rubbish, refuse or garbage, and recreational vehicles, including boats, travel trailers, tent trailers, motor homes and utility trailers shall NOT be kept, maintained or stored on any lots unless the same are enclosed in a garage, carport or other screened area, and in the case of rubbish, refuse or garbage, in appropriate sanitary containers. In addition, other than during construction, in compliance with the Covenants, unused building materials of any nature, tools and equipment shall not be kept, maintained, or stored on any lot, unless the same are enclosed in a garage, carport or other screened area.

      Parking:

      Curbside parking is intended to be used solely for visitors. Automobiles shall not remain parked curbside for more than 24- consecutive hours and shall not be moved from curbside location to curbside location to try to avoid the 24-hour limit. No residents should be parking on the curbside on a regular basis. Boats, trailers, recreational vehicles of any type and inoperable vehicles are not to be parked on the street at any time. No lot owner or occupant shall work on or service any boat, trailer or recreational vehicle in driveways or curbsides.

      Temporary Parking:

      Recreational vehicles, boats and trailers may be kept in driveways for up to 72 hours for the sole purpose of loading, unloading, cleaning, and washing. NO HABITATION IN THE RECREATIONAL VEHICLE, BOATS OR TRAILERS IS ALLOWED. Construction dumpsters and temporary storage pods may be kept in the driveway for up to 72 hours. Longer stays for any of the above must be approved prior to parking by submitting a Temporary Parking Extension Request Form to a member of the Board of Directors.

      March 21, 2023 in Community