Board Meeting Minutes – March 4, 2024, at 5:30 pm – 7961 W Golf Course Dr.
Board Members in Attendance / Quorum of 4 Established: Myra Whiting (President), Donna Chavarro (Secretary), Pat Achey (Treasurer) and Diana Fisher (Member at Large) Absent: Darrel Hildebrand (Vice President)
Begin Meeting
- Initial proof of notice of meeting posted on Sea Links website January 26, 2023.
- Called to order at 5:30 pm – Myra (P) motioned it and Donna (S) second it.
- Sign in sheet for those who attended.
Treasurer Report
- Insurance – Per state law, we need liability insurance for the Board. Pat is getting a quote, and it will be presented at the next meeting.
- Cash Flow – nothing new – rely on accountants.
- Current balance – none at the moment.
- There was one lien removed.
Secretary Report
- Minutes from last meeting (1.29.24) – Myra (P) approved and Diana (M) second it.
- Emails – Donna (S) forwarded all emails to the other Board Members to be in the know.
Design Control Committee
- Storm Water / Storm Drains –
- The schematics going North to the big pipe are correct.
- Manhole cover in Wedgewood Ct – is empty – concrete.
- Pat contacted and looked at a couple of people and quotes – need to know – how will it work with elevation difference? How will drain under stress conditions work? What is the issue with the flooding in Wedgewood?
- Need to determine if the pipe is clear – using a camera.
- Evidence – there may be a collapsed pipe in the middle.
- Need to evaluate and scope the drains for the flooding issues.
- Estimate: $600 just to check (maybe less $$) to look
- Depending on the findings and materials needed we need to allocate money to finding the issue and fixing the problem.
- Pat moves to allocate $3000 to the flooding issue – Myra approves and Diana seconds it.
- Gate –
- the outside is repaired. Seems slower but is operating normal. It was not $6K only $4K – the gate company has probably submitted the invoice by now.
- On the entrance side – we need to follow up and let them know.
- Pending Design Requests –
- There was a new drawing for a deck extension.
Maintenance Committee
- Mowing Contract –
- our contract is up. For $6000/yr. – we need more bids – try out a service for 1 month before signing a contract to make sure they do what we need them to do.
- Sawgrass Asphalt –
- needs to be done. It was not included in the 2021 paving. We will give this to Darrel – to get a bid to replace it and check if there is also an issue with drainage.
Covenants Committee
- Current Violations –
- None at the moment
- Board will do a walk around in nice weather and take pictures.
- Recommendations according to the R & R’s
Newsletter
- Dog Ownership – Address leash law, roaming dogs, courtesy and picking up after your pet: scoop it, bag it, toss in the garbage.
- On Street Parking – not more than 24 hours
- Yard and Street Clean Up – in the Spring – will plan a spring clean-up.
- Trash & Recycle Bins – should not be visible from the street.
- Committees – get some names (can put it in the newsletter)
Update:
- CC+R’s & Bylaws –
- Myra (P) met with the Attorney regarding updating the CC+R’s and Bylaws
- The Attorney will need to meet with the Board to do it – it will cost $6000 and take 1 year to update.
- Rules & Regulations –
- Attorney verified that the Board could approve and does not need homeowners to approve additions to the R+R’s.
- Welcome pack –
- We would like to get this started again to welcome new residents to Sea Links. (Maybe a Welcome letter with links to the website, and email, R+R’s, CC+R’s and Bylaws)
- Flags – At the moment the R+R’s say: only the US Flag can be flown, and the flagpole has to meet certain guidelines. For example:
- Flags/Poles: Flagpoles must be approved by the Design Control Committee prior to construction. Flagpoles must be metal (bronze colored or white aluminum), placed in front or rear yards only, located within the building envelope (i.e. outside of setbacks), are not to exceed 25 feet in height and must have an internal halyard.
- We are changing it to include: “Only flags of national origin are allowed”. If you have a flag from your country of origin – you may fly it. This will be posted on the website effective immediately. Diana (M) motioned to approve and Pat (T) second it. All agreed.
New Business
- Pat (T) is resigning due to moving. His house will be listed soon. We may need to post for a new treasurer. May need to have a special meeting with volunteers.
- Community work party in the Spring – clean up the front of our houses on the street.
- The Golf Course property – Pat was looking into what it would be for Sea Links to take over that land for our community. BUT it has 2 ponds on the property that could be a liability with children, etc.
- Next Meeting: Monday, April 1st, 2024, at 5:30 pm
Adjournment of Meeting
Meeting adjourned at 6:23 pm. Myra (P) motioned & Diana (M) second it.