Community

HOA Board Meeting Minutes 

November 9th, 2024 9:00 am

7961 W Golf Course Dr.

Board Members in Attendance / Quorum Established: Myra Whiting (President), Jan Bergman (Vice President), Donna Chavarro (Secretary) Craig Mancuso (Treasurer) Richard Drath (Assistant Officer) and LaVonne Kranz (Member at Large)

Begin Meeting:

• Initial proof of notice of meeting and the meeting agenda was posted on Sea Links website November 4, 2024
• Called to order at 9:00 am – Myra (P) motioned and Donna (S) second it.
• 2 residents attended.
• All approved the minutes from the last meeting on Oct 21st – so that they could be posted.

Welcome New Board Members

• Everyone took a moment to introduce themselves and what position they were going to be responsible for
• The 2024-2025 HOA members:
  • Myra Whitine – President
  • Jan Bergman – Vice President
  • Donna Chavarro – Secretary
  • Craig Mancuso – Treasurer
  • LaVonne Kranz – Member at Large
  • Richard Drath – Assistant Officer 

Board Responsibilities and Expectations

• Myra (P) went over some of the duties assigned to the various positions of the Board and the committees with everyone. She also handed out 2 packets – Rules and Regulations and Schedule of Fines, and Board of Directors Operating Principles.
• We usually have 5 Board Members – but according to the Bylaws – we can appoint another member. So this year’s Board has 6 Members.

Committee Chair assignments

• Budget & Finance Committee – Craig (T) – Myra motioned / Donna 2nd / All approved.
• Grounds & Maintenance Committee – Jan (VP) – Myra motioned / Richard 2nd / All approved.
• Covenant Committee – LaVonne (MaL) & Donna (S) – Myra motioned / Jan 2nd / All approved.
• Design Control Committee – Richard (AO) & Myra (P) – Jan motioned / Richard 2nd / All approved.
• Advisory Committee – Richard (AO) & LaVonne (MaL) – Myra motioned / Donna 2nd / All approved.

Transition 

• Jan (VP) will transition with Darrel (previous VP) with all that pertains to the Grounds & Maintenance for Sea Links.
• Myra (P) and Craig (T) will go to the bank in Blaine to get him signed on.

Open Issues

• Storm water – may need a subcommittee for that.
• Battery backup – for the gate
• Tree lost in the storm was removed. Need to ask for a bid on the trees.
• Mowing Contract
• Banking
• New Builds
• Update Website 
• Communications – Advisory Committee – Welcome Packet

Next Meeting

• Our next HOA Board Meeting will be on Saturday, January 10th at 10 am at LaVonne Kranz’s (MaL) house – 4752 Ironwood Ct.

Adjourn

• Meeting adjourned at 10:13 am. Myra (P) motioned and Richard (AO) second it.

HOA Board Meeting Minutes

October 21st, 2024 5:45 pm

7961 W Golf Course Dr.

Board Members in Attendance / Quorum Established: Myra Whiting (President), Donna Chavarro (Secretary) and Christine Ordal (Treasurer). Missing: Darrel Hildebrand (Vice President) and Diana Fisher (Member at Large)

Begin Meeting:

• Initial proof of notice of meeting and the meeting agenda was posted on Sea Links website October 19th, 2023.
• Called to order at 5:46 pm – Myra (P) motioned and Donna (S) second it.
• 2 residents attended.

Committee Chair assignments

• Myra (P) read section 6.1 in the bylaws regarding Officers. “The principal Officers of the Association are a President, a Vice President, a Secretary and a Treasurer. All of the principal Officers of the Association must be members of the Board of Directors. Two or more offices may be held by the same person, except the offices of President and Secretary. The Board of Directors may, in its discretion, also elect or appoint such other Officers and assistant Officers as may be deemed necessary. Officers are charged, in general, with responsibilities for implementing policy decisions adopted by the Board of Directors.”
• Position 1 – 2 Year Term: The office of Treasurer was appointed to Craig Mancuso. Myra (P) motioned and Donna (S) second it. All approved.
• Position 2 – 1 Year Term: The office of Vice President was appointed to Jan Bergman. Myra (P) motioned and Donna (S) second it. All approved.
• Position 3 – 1 Year Term: The office of Member at Large was appointed to LaVonne Kranz. Myra (P) motioned and Donna (S) second it. All approved.
• Position 4 – 1 Year Term: The office of Assistant Officer was appointed to Richard Drath. Myra (P) motioned and Donna (S) second it. All approved.

Transition / Next Steps / New Business:

• Myra (P) would like to have Christine (T) and Darrel (VP) scheduled at their convenience; a meeting to transition their duties with the new Board members replacing them.
• Our next HOA Board Meeting will be on Saturday, November 9th at 9 am. We will meet to assign committee members, current issues, and decide on future meetings.
• Myra (P) went over some of the duties assigned to the various positions of the Board and the committees with our 2 new members.
• Myra would like for Darrel to continue as a committee member and oversee what he started in regards to the gate (battery replacement) and the asphalt work as he already has contacts and info regarding such.
• We also discussed the safety issue in regard to the little bridge, over the waterway, down by the back gate. It is shared property between Sea Links and the new owners (IRONBORN INC.) of the golf course and greenways. It does not have a safety rail, it is worn out and dilapidated. But most importantly, it is an unsecure access point to Sea Links. We will discuss next steps – possibly the removal of the bridge for safety reasons.
• Donna (S) recorded all of the new HOA Board Members info – phone and emails – for quick and efficient communications between all. 
• A BIG Thank You to our outgoing HOA 2024 members!!
  • Christine Ordal – Treasurer
  • Darrel Hildebrand – Vice President
  • Diana Fisher – Member at Large
• A BIG Welcome to our new 2024-2025 HOA members!!
  • Craig Mancuso – Treasurer
  • Jan Bergman – Vice President
  • LaVonne Kranz – Member at Large
  • Richard Drath – Assistant Officer 

Adjourn

Meeting adjourned at 6:37 pm. Donna (S) motioned and Richard (AO) second it.

HOA Board Meeting 10.21.24

The HOA Board will hold their next meeting of 2024 on Monday, October 21st, 2024, at 5:45 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

Agenda:

• Board of Directors assignments
• Committee Chair assignments
• Transition
• Adjourn