BOD Meeting notices

HOA Board Meeting Minutes 6.12.24

HOA Board Meeting Minutes – June 12th, 2024, at 5:45 pm – 7961 W Golf Course Dr.

Board Members in Attendance / Quorum of 5 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Christine Ordal (Treasurer) and Diana Fisher (Member at Large) via FaceTime.

Begin Meeting

  • Initial proof of notice of meeting with agenda posted on Sea Links website June 9, 2024.
  • Called to order at 5:49 pm – Myra (P) motioned it and Donna (S) second it.
  • 2 residents attended.

Meeting Minutes Approved 

  • We will try to approve minutes more quickly and post them sooner for residents to know what was talked about in a more timely manner.

Treasurer Status Report and Cash Flow

  • Christine Ordal (T) – shared the Profit and Loss YTD info from Michelle’s report.
  • We have 3 accounts:
    • Savings – $2,672.00
    • Checking – $167,465.53
    • Money Market – $147,000
  • We are looking for a high yield savings to move some of the money from the checking account – so that it will yield some interest and add to the total.
  • Our petty cash fund has about $115 still in it.

Covenant – Violations

  • 43 Letters were sent out to residents regarding their violations (mostly in regard to the storage of garbage cans & recycle bins – should not be visible from the street, and on-street parking for longer than 24 hours).
  • The Board will do another quick drive around in a week or two to check for compliance. Also, each of the Board Members will take a section to “check up” on to help maintain compliance.
  • We received some feedback regarding the violation letters – next time the letter will have the specific violation and the date reported.

Wedgewood Court Storm Drain

  • Darrel (VP) found out the problem from the contractor (Mike) for the storm drain issue on Wedgewood Court. The drain is crushed and restricted and runs an inch and a half uphill. Also, the drain is too low and needs to be lifted up. 
  • The quote for all of the work to fix the issue – including the digging up, lifting up the drain, replacing the drain pipes, and then replacing the asphalt for the area dug up is: $10,100.00. 
  • The work cannot start until July and will take about 5 days – 2 days to work and about 2-3 days to cure. We will notify those neighbors that will need to keep off of the road – with more details. 
  • Diana (M) looked at Mike’s BBB Contractor license – good until 12/3/25 and he is in great standing.
  • Board voted to approve work: Diana (M) motioned and Christine (T) 2nd it. All agreed to approve.

Asphalt Repairs

  • NW Asphalt Repair was the last company that did our repairs. They did a good job. Darrel (VP) has tried to call them – to see if they would come out – but has not been able to speak with anyone. Myra (P) will try to contact them as well. 
  • We will also look at WRS – another big company to have them give us a quote.
  • We have a few areas in the neighborhood that have issues (i.e. Sawgrass).
  • Myra looked at the reserve study (from 2017) to see what the timeline is for fixing the asphalt on the different roads- including the asphalt, seal repair and concrete curb. According to the reserve study, the concrete curb should have been replaced last year. 
  • We would like to see if they have a different design for the curbs that would be a better fit for our neighborhood replacing the need for the little driveway “ramps”.

Lawn Care / Tree Trimming

  • All of the trees (by the front gate) were done – all trimmed and dead parts cut off. It will be done again in the fall. Looks better!
  • Lawn – out the back gate – needs to be cut up to the retaining wall and down Club House Dr. – 5 feet on other side.
  • Need new bids for next year – for when our contract is up.  Darrel (VP) will follow up on this.

Completed Items

  • Light at front gate – out. No cost.
  • Stop sign was fixed.
  • Sea Links Sign (at front entrance) – was cleaned. Our maintenance committee noticed some rotting – it will be filled, sanded and repainted. Thanks Mike and Cathy!

Community Clean Up & BBQ – Saturday, June 22nd, 2024

  • A “dump trailer” will come around to pick up your collected debris from in front of your house.
  • The BBQ will be in Wedgewood Ct and there will be hotdogs and chips served. Bring a drink and a chair if you want. It will be FUN to mingle, meet and get to know your Sea Links neighbors!
  • Myra (P) will bring the hotdogs, buns, chips, condiments and water. (Thanks, Myra!)
  • Diana (M) will bring the plates and napkins. (Thanks, Diana!)
  • Joel and Levi will pull out their BBQ’s. (Thanks, chefs!)

Garage Sale Saturday July 27, 2024, from 8am – 1pm (Rain or Shine)

  • A big shout out and thank you to Sea Links resident Richard! He did the advertising and put a 2 week ad in the Northern Light about the Sea Links Garage Sale. Again, thanks for all of the prep work you did for the sale!
  • We will have flyers for local businesses AND will post on Social Media.
  • Myra (P) and Donna (S) will man the entrance. There will be a sign for the Front Gate.
  • We will use road signs, arrows and cones to help with traffic for garage sale go-ers that day. Parking on one side and going one way – to facilitate the traffic. Myra and Donna will also let visitors know.

New Business

  • Expenses: need for more envelopes and stamps.
  • Darrel will buy and get reimbursed for “grass treatment” (vinegar, Epson salt, dish soap) that he will use to go around the neighborhood to treat the weeds and grass that grow up between the street and the curb. It will make it easier for the residents for the “Community Clean Up”. Thanks Darrel!

Gate Control

  • Donna (S) tested it and found out that long distance numbers cannot be used as a phone number for the front gate – for visitors to use to contact you to open the gate. This needs to be updated.
  • Need to find out who our phone company is that operates our front gate. Christine (T) will see who we pay to maintain the phone at the gate. 

General Meeting: Saturday, October 12th 2024

  • SAVE THE DATE: Saturday, October 12th 2024 – more info to follow.

Fireworks

  • Absolutely NO fireworks are permitted in Sea Links. 
  • No warnings. Police and Fire Department will be called.
  • Automatic $500.00 fine.
  • Anything that can start a fire is NOT allowed.

Website

  • Website needs to be updated. The main section should just be the current stuff.
  • Can archive the old stuff and take off the old agendas.
  • Newsletters – can keep for 1 year.
  • Put all of the governing documents in 1 place.
  • Donna (S) will meet with Jason and Brian to talk about updating the website. (Thanks, guys!)
  • Would like to add a “registration form” to the website for residents to update their current info: name, address, phone number, email, etc. 

Welcome Packet

  • Need a committee to get our “Welcome Packet” updated. If anyone is interested in being on this committee – please go to our website and send us an email. Thanks in advance!!

Committee to update Governing Documents

  • Our committee consists of 2 Board Members (Myra & Donna) and a great handful of residents (Shirley, Jane, Brian, Kristine and Blake) – we will meet in July to make recommendations to the attorney to update the CC&R’s.
  • Our attorney said that it will take over a year to update and bring the CC&R’s into this century. Myra (P) will email our attorney to get a quote for the cost of the updating, so that it can be approved at our General Meeting in October. (October 12th)
  • There are some standard changes to be made that are just not correct anymore.
  • The Board voted (Donna (S) motioned, Christine (T) 2nd, all approved) to make a few corrections to the Rules & Regulations now – which our attorney said previously, that we are in our right to do. 
  • The R&R updates will be regarding:
    • the private property “Green Belt” – is no longer called the Golf Course – AND the owners have given permission for residents to use. 
    • Dogs off leash – fix it to “outside the limits of the owner’s lot” (take out: “Golf Course”)
    • Already fixed/fixing the Flag flying- to nation of origin – not just the US Flag.

Adjournment of Meeting

  • Next Board Meeting: Wednesday, August 14th at 5:45 pm – 7961 W Golf Course Dr.
  • Meeting adjourned at 7:22 pm. Myra (P) proposed and Donna (S) second it. All approved.
June 18, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes, Safety, Uncategorized

HOA Board Meeting Minutes 5.13.24

HOA Board Meeting minutes – May 13th, 2024, at 5:30 pm – 7961 W Golf Course Dr.

Board Members in Attendance / Quorum of 5 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), and Diana Fisher (Member at Large), Christine Ordal (Treasurer)

Begin Meeting

  • Initial proof of notice of meeting posted on Sea Links website May 9, 2024.
  • Called to order at 5:40 pm – Myra (P) motioned it and Donna (S) second it.
  • 1 resident attended.

Meeting Minutes Approved 

  • We will approve minutes more quickly and post them sooner for residents to know what was talked about.

Treasurer Status Report and Cash Flow

  • Welcome New Treasurer – Christine Ordal (T) – for the interim. Until Oct 2024 when there will be 3 positions open on the Board. (VP, T & Member)
  • Michelle – she will give us the up-to-date financials soon. There are no past due notices this week.

Wedgewood Court Storm Drain

  • No new updates yet. Darrel (VP) will get the quote from Mike – as we would like the work done this summer before any more flooding in the fall.

Sawgrass Asphalt

  • NW Asphalt Repair was the last company that did our repairs. We can also see if they do any patches… as there may be some needed on North and East. Darrel (VP) will follow up to get a bid.
  • Sea Links Drive – the road coming in the front gate – we maintain 100% of the road.
  • May need to check the reserve study to look at the timeline for fixing the asphalt on the different roads.

New Build – Lot 13

  • No new news. Myra (P) will email the builder to let him know and remind him: of the regulations for build, get his plans, what he owes to start, and find out his timeline for starters. She will also remind him that he needs to keep the lot mowed.

Violations

  • The Newsletter went out reminding residents of possible violations (mostly in regard to the storage of garbage cans and recycle bins being visible from the street, and on street parking for longer than 24 hours).
  • The HOA will do another drive around and check on the list of violators. Those that are still not in compliance will get their 1st warning letter. 

Community Clean Up & BBQ – Saturday, June 22nd, 2024

  • Myra (P) will make a flyer (with all the info) for all residents regarding our upcoming “Community Clean Up and BBQ” on June 22nd. The Board each took a section of the neighborhood – so they could deliver the flyers to each house.
  • We will have a trailer for the clean-up and a place to dump the yard waste and yard clippings not far from here.
  • The BBQ will be in Wedgewood Ct and there will be hotdogs and chips served. Just bring a drink and a chair if you want. It will be a great time to mingle and meet your Sea Links neighbors.

Garage Sale Saturday July 27, 2024, from 8am – 1pm (Rain or Shine)

  • Diana (Member) would like to put an ad out in the Northern Light and the Herald about the Sea Links Garage Sale on 7/27 from 8-1.
  • We would like to use road signs, arrows and cones to help with traffic for garage sale go-ers that day. Parking on one side and going one way – may facilitate the traffic.

New Business

  • All emails that were received for requests and any changes made for the resident’s home – were followed up by Myra and the Design committee.

Welcome Packet

  • We would like to update and make copies of a “Welcome Packet” for new residents. It would be helpful for them to know where to get the information on the website and what the CC&R’s are as well as the Rules & Regulations.
  • Donna (S) still has her packet from when she moved into Sea Links in 2019. She will share it with the Board, and they can update it for new residents.

Committee to update Governing Documents

  • We have a group consisting of 3 Board Members and a couple of residents to undergo making recommendations to the attorney to update the CC&R’s and the Rules & Regulations. Our attorney said that it will take over a year to update and bring it into this century.

Website Cleanup

  • Donna (S) will follow up to get the website cleaned up.

Adjournment of Meeting

  • Next Board Meeting: Wednesday, June 12th at 5:45 pm – 7961 W Golf Course Dr.
  • Meeting adjourned at 7:28 pm. Diana (M) proposed and Donna (S) second it. All approved.

 

May 26, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes, Uncategorized

HOA Board Meeting Agenda 5.13.24

HOA Board Meeting Agenda 5.13.24

The HOA Board will hold their next meeting of 2024 on Monday, May 13th, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

Agenda:

Meeting Minutes Approved
 
Treasurer Status Report and Cash Flow
 
Wedgewood Court Storm Drain
 
Sawgrass Asphalt
 
New Build Lot 13
 
Violations
 
Community Clean Up
 
Garage Sale
 
New Business
 
Welcome Packet
 
Committee to update Governing Documents
 
Website Cleanup
May 9, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Maintenance, Design Control Committee

HOA Board Meeting 4.1.24

HOA Board Meeting 4.1.24

The HOA Board will hold their next meeting of 2024 on Monday, April 1st, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

Agenda:

  • Open meeting
  • Last meeting minute approval
  • Treasurer Position
  • Storm Drain Issue – Wedgewood Court
  • Asphalt Issue – Sawgrass
  • New Build – Lot 13
  • Tree Removable
  • House painting
  • New Roofs
  • Mowing contract
  • Liability Insurance Approval
  • Violations
  • Gate Codes
  • New Business
March 29, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Maintenance, Design Control Committee

Sea Links HOA 1st Quarterly Meeting Minutes 1.13.24

Sea Links HOA 1st Quarterly Meeting Minutes 1.13.24

Start – 8:00 am 1.13.24

Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Pat Achey (Treasurer) DIana Fisher (Member at Large)

Proof of Notice of Meeting

  • Initial notice of meeting posted on Sea Links website January 6, 2023. 

Board Expectations and Responsibilities:

  1. Look over and read the Board of Directors Operating Principles (revised Oct 2016) for next meeting.
  2. Be kind. Respectful. Timely. (try to reply to emails within 72 hours)
  3. Will discuss at next meeting the management duties by month (from 1999)

Committee Assignment: 

(should send out an email to see if any of the residents would like to serve on one of the three committees)

  1. Design / Control: (new roofs, lawnscaping, new paint colors)
    1. Pat – lead, Darrel, Diana
  2. Maintenance: (gates, lawns, empty lots, contracts)
    1. Darrel – lead, Pat, Diana
  3. Covenants: (appearance of lawns, weeds, need to drive around the neighborhood, any infractions – go as 2 Board Members together)
    1. Pat – lead, Diana, Darrel 

Treasurer Report (Pat) : 

  1. CD was renewed at 5 ¼ % for 14 months.
  2. Money is coming in as dues are being paid. Notices were sent out in January.
  3. Board approved to pay Pat the mileage from St Joseph’s hospital in Bellingham to Sea Links – when he drove here to open the gates due to inclement weather and ice. Paid him from the petty fund a total of $25.46 ( $0.67 / mile) leaving $164.77 in petty cash.

Secretary Report (Donna)

  1. Went over the emails received to the SeaLinksBoard@gmail and what to do with them and how to respond to them. Forward to the group those that need to be voted on or discussed at the next meeting.
  2. I will have the contact list. Asked where to find an official contact list for Sea Links – will it need to be updated?

Bank Signing:

  1. Myra and Donna will need to go to Banner Bank in Blaine to sign as the new Board President and Secretary (they emailed their paperwork to Nancy Stall)

Mailbox and Storage Change 

  1. Pat will need to update the names at the storage/mailbox to Myra’s and Donna’s names (and remove Karla’s and Tamara’s namesMyra will check and pick up the mail when she heads home.

Flag Update: 

  1. We will continue with the rule that we only fly the US flag in Sea Links. If we open it to other countries – it will be too hard to control or police and that is not our job. 
  2. Myra checked with Birch Bay Village on their stand on flying flags.
  3. Myra is going to investigate further with Semiahmoo and the new development on H Street in Blaine to see what their positions (policies) are as well.
  4. Regarding the flag rule – the attorney sent out the latest legal opinion letter in November.
  5. Also discussed fines – past and present with homeowners.

AUD Rental Update:

  1. It is out of our hands. It is in our attorney’s hands and they are handling it.

Front Gate Flagpole Light

  1. There is a camera on the flag pole – would like to look into putting a new camera with an app for surveillance and security. What would the costs be? 
  2. Need to get an electrician out to disconnect the light on the flagpole.
  3. Keys to the front and lower gates will be with Darrel and Pat.

Mowing Contract:

  1. We use Birch Bay Lawns right now – but the contract is up in March. We need to see what our contract covers right now: $485 / mo. for 12 mos. Coming bi-weekly?
  2. We may need to add to the contract – the trees at the front gate – they have a lot of brown on them – they need to be trimmed and the brown cut out.
  3. We may need an arborist to come out to check if they have a fungus – and if they all need to be removed.

Design Request – Drainage

  1. Discussed Joel’s drainage request. Donna will email him.
  2. Darrel will look into the drain cleaning and flushing. $$ We need to pump/clean out our drains in the neighborhood.
  3. Need to see where water goes on West GC as there is only 1 drain there.

Quarterly Newsletter:

  1. We can add it to the website
  2. It can let residents know what was addressed at the meetings
  3. It can also be a great reminder for residents

Miscellaneous:

  1. Snow plowing:
    1.  need to get some quotes from companies that can come to service Sea Links. They need to be reminded that we have speed bumps also.
    2. Myra had the names of a couple of plow companies that we can check with for quotes
    3. Need to also decide where they can dump the snow…if they do not have a place.
  2. We do have some office supplies: stamps, envelopes, etc.
  3. Who will have the gate remotes –  they are $50 each. Once a resident returns them – they get their $50 refunded. Need to check with the Accountant. Does the Maintenance Committee take care of them?
  4. Reminders – friendly reminders go out this Spring.

Next Meeting:

  1. Can we stop entrance gate codes? ALL CABLE van put marks on ground and there was digging at 7929 address 
  2. Pat – investigate with Whatcom. He will check on the golf course property – if Whatcom takes off the taxes (it is taxable right now) – basically does not charge us for the property taxes – we could buy and take over that portion of the land. Cannot build on that land as it is an animal sanctuary – mostly wetlands. We could have a community garden? Common area? 
  3. Changes to bi-laws and Covenants.
  4. Next meeting will be at Myra’s house on Monday March 4th at 5:30 pm.

Close Meeting – Motion to adjourn made by Myra Whiting, 2nd by Pat Achey at 10:30 am

  

 

February 7, 2024 in BOD Meeting notices, Community

Sea Links Annual General Meeting 12/16/2023

Annual General Meeting for the Sea Links Community 12.16.2023

Call to Order/Roll Call

The Annual General meeting for the Sea Links Community Association was called to order at 9:15am. The meeting was held at North Bay Christ the King Community Church, 4895 Birch Bay Lynden Rd, Blaine, WA 98230. 

Board Members Present: Karla Savage (President), Tamara Addis (Secretary), Pat Achey (Treasurer), and Shannon Dunn (Member at Large). 

Quorum established: 29 in person, 11 proxies = 40 total 

Proof of Notice of Meeting

Initial proof of notice posted on website November 27, 2023. Packets were mailed out November 22, 2023. 

Agenda Approval

Karla Savage (President) makes motion to approve agenda. Motion seconded by Shirley Sell and Pat Achey.

Approve: 28

 

Review and approval for 2022 Annual General Meeting Minutes

Motion made by Tamara Addis (Secretary) to approve 2022 AGM Meeting minutes; motion was seconded unanimously. 

 

Presidents Welcome

Karla Savage (President) welcomes all homeowners to the 2023 Annual General Meeting. Thanks them for attending and stresses that the community is in need for volunteers to step up and volunteer for the board. Also gives a slight overview of what it would mean if the association should need to hire a management company. 

 

Board of Director Reports

 

Presidents Report

Overview of tasks accomplished in 2023, speed bump painting, front gate side fencing replaced, Reserve Study Completed in February 2023. Continued communications and conversations with RHINO Development, golf course owners regarding use and Mt. Baker Blues Festival that was a success and didn’t negatively impact our community. The importance of volunteering to support our community by serving on the board. And the potential cost of hiring a property management company and what that would mean to homeowner’s dues. 

 

Treasurers Report

Review of all financial reports for 2022-2023 for both main account and reserve accounts.  Reviewed the projected 2023-2024 Annual Operating budget. Discussed the big boost received from putting our money into larger interest-bearing CD, we earned 4% in 2023. We have the option to roll the money over for another 14 months and ear 5 1/3% interest for 2024-2025 and discussed the penalty should it need to be taken out early. 

 

Budget Ratification

Pat Achey (Treasurer) made motion to approve the budget, it was approved unanimously. A motion was also made to waive the audit and that was also waived unanimously.

 

Committee Reports 

Grounds & Maintenance- well maintained by Birch Bay Lawn Care, speed bump painting was completed and are more visible. 

Design Control – had dozens of improvement request from new roofs & fencing to yard and property beautifications. Some tree removal and community care of the drains. 

 

Election of Directors

We had one homeowner volunteer for a board position prior to the meeting, LaVonne Kranz. However, this homeowner was not in attendance at the meeting. We had 4 homeowners volunteer for the board. We took individual votes, and they were all voted in unanimously. 

 

They will fill the following positions:

Myra Whiting – Position 2 (two-year term)

Donna Chavarro – Position 4 (two-year term)

Diana Fisher – Position 3 (1 year term)

Darrel Hildebrand – Position 5 (1 year term)

Pat Achey will remain in Position 1 and complete his term in December 2024. 

 

New Business/Open Forum

Get an electrician out to remove the power from the light pole at the main gate. Concerns of storm drains throughout community, conversations about the size of the drainpipes, if they are large enough and potential solutions to be explored with new board. 

 

The topic of flags was discussed because there have been a handful of homeowners flying flags other than the US Flag. The verbiage of the Flag Rule under Rules & Regulations was changed by the board for clarification which was their right to do pursuant to RCW 64.38.025(1) it provides in part that except as providing in governing documents, the board of directors shall act in all instances on behalf of the association.  The Amended and Restated Bylaws, at Section 4.4(a), specifies that the Association may, through its Board of Director: “(a) Adopt and Amend the Rules and Regulations (which is where the flag rule is posted) and, subject to the provisions of Section 10 hereof, adopt and amend Bylaws for the Association. 

Thus, per RCW 64.38.025(1) and Section 4.4(a) of the Amended and Restated Bylaws, the Board has the unilateral authority to act on behalf of the Association in adopting and changing Rules and Regulation. Nothing in the governing documents or the statute provide otherwise. 

This was all clarified by the Sea Links Association Attorney, Greg Thulin. 

 

This information was read at the meeting for clarification to homeowners who disputed the rule and were fined for flying something other than the American flag. 

 

The empty lots on East Golf Course Drive are up for auction. 

 

Adjournment

With no further business to discuss a motion to adjourn, seconded and carried to adjourn the meeting at 10:35am.  

 

February 7, 2024 in BOD Meeting notices, Community

Sea Links Annual General Meeting 12/16/2023

 Annual General Meeting for the Sea Links Community – December 16, 2023 

Where: North Bay Christ the King 
4895 Birch Bay-Lynden Rd, Blaine, WA 98230

Call to Order/Roll Call

The Annual General meeting for the Sea Links Community Association was called to order at 9:15am. The meeting was held at North Bay Christ the King Community Church, 4895 Birch Bay Lynden Rd, Blaine, WA 98230. 

Board Members Present: Karla Savage (President), Tamara Addis (Secretary), Pat Achey (Treasurer), and Shannon Dunn (Member at Large). 

Quorum established: 29 in person, 11 proxies = 40 total 

Proof of Notice of Meeting

Initial proof of notice posted on website November 27, 2023. Packets were mailed out November 22, 2023. 

Agenda Approval

Karla Savage (President) makes motion to approve agenda. Motion seconded by Shirley Sell and Pat Achey.

Approve: 28

 

Review and approval for 2022 Annual General Meeting Minutes

Motion made by Tamara Addis (Secretary) to approve 2022 AGM Meeting minutes; motion was seconded unanimously. 

 

Presidents Welcome

Karla Savage (President) welcomes all homeowners to the 2023 Annual General Meeting. Thanks them for attending and stresses that the community is in need for volunteers to step up and volunteer for the board. Also gives a slight overview of what it would mean if the association should need to hire a management company. 

 

Board of Director Reports

Presidents Report

Overview of tasks accomplished in 2023, speed bump painting, front gate side fencing replaced, Reserve Study Completed in February 2023. Continued communications and conversations with RHINO Development, golf course owners regarding use and Mt. Baker Blues Festival that was a success and didn’t negatively impact our community. The importance of volunteering to support our community by serving on the board. And the potential cost of hiring a property management company and what that would mean to homeowner’s dues. 

 

Treasurers Report

Review of all financial reports for 2022-2023 for both main account and reserve accounts.  Reviewed the projected 2023-2024 Annual Operating budget. Discussed the big boost received from putting our money into larger interest-bearing CD, we earned 4% in 2023. We have the option to roll the money over for another 14 months and ear 5 1/3% interest for 2024-2025 and discussed the penalty should it need to be taken out early. 

 

Budget Ratification

Pat Achey (Treasurer) made motion to approve the budget, it was approved unanimously. A motion was also made to wave the audit and that was also waved unanimously.

 

Committee Reports 

Grounds & Maintenance- well maintained by Birch Bay Lawn Care, speed bump painting was completed and are more visible. 

Design Control – had dozens of improvement request from new roofs & fencing to yard and property beautifications. Some tree removal and community care of the drains. 

 

Election of Directors

We had one homeowner volunteer for a board position prior to the meeting, LaVonne Kranz. However, this homeowner was not in attendance at the meeting. We had 4 homeowners volunteer for the board. We took individual votes, and they were all voted in unanimously. 

They will fill the following positions:

Myra Whiting – Position 2 (two-year term)

Donna Chavarro – Position 4 (two-year term)

Diana Fisher – Position 3 (1 year term)

Darrel Hildebrand – Position 5 (1 year term)

Pat Achey will remain in Position 1 and complete his term in December 2024. 

 

New Business/Open Forum

Get an electrician out to remove the power from the light pole at the main gate. Concerns of storm drains throughout community, conversations about the size of the drainpipes, if they are large enough and potential solutions to be explored with new board. 

 

The topic of flags was discussed because there have been a handful of homeowners flying flags other than the US Flag. The verbiage of the Flag Rule under Rules & Regulations was changed by the board for clarification which was their right to do pursuant to RCW 64.38.025(1) it provides in part that except as providing in governing documents, the board of directors shall act in all instances on behalf of the association.  The Amended and Restated Bylaws, at Section 4.4(a), specifies that the Association may, through its Board of Director: “(a) Adopt and Amend the Rules and Regulations (which is where the flag rule is posted) and, subject to the provisions of Section 10 hereof, adopt and amend Bylaws for the Association. 

Thus, per RCW 64.38.025(1) and Section 4.4(a) of the Amended and Restated Bylaws, the Board has the unilateral authority to act on behalf of the Association in adopting and changing Rules and Regulation. Nothing in the governing documents or the statute provide otherwise. 

This was all clarified by the Sea Links Association Attorney, Greg Thulin. 

 

This information was read at the meeting for clarification to homeowners who disputed the rule and were fined for flying something other than the American flag. 

 

The empty lots on East Golf Course Drive are up for auction. 

 

Adjournment

With no further business to discuss a motion to adjourn, seconded and carried to adjourn the meeting at 10:35am. 

 

 

February 4, 2024 in BOD Meeting notices, Community