Sea Links Annual General Meeting 12/16/2023

 Annual General Meeting for the Sea Links Community – December 16, 2023 

Where: North Bay Christ the King 
4895 Birch Bay-Lynden Rd, Blaine, WA 98230

Call to Order/Roll Call

The Annual General meeting for the Sea Links Community Association was called to order at 9:15am. The meeting was held at North Bay Christ the King Community Church, 4895 Birch Bay Lynden Rd, Blaine, WA 98230. 

Board Members Present: Karla Savage (President), Tamara Addis (Secretary), Pat Achey (Treasurer), and Shannon Dunn (Member at Large). 

Quorum established: 29 in person, 11 proxies = 40 total 

Proof of Notice of Meeting

Initial proof of notice posted on website November 27, 2023. Packets were mailed out November 22, 2023. 

Agenda Approval

Karla Savage (President) makes motion to approve agenda. Motion seconded by Shirley Sell and Pat Achey.

Approve: 28

 

Review and approval for 2022 Annual General Meeting Minutes

Motion made by Tamara Addis (Secretary) to approve 2022 AGM Meeting minutes; motion was seconded unanimously. 

 

Presidents Welcome

Karla Savage (President) welcomes all homeowners to the 2023 Annual General Meeting. Thanks them for attending and stresses that the community is in need for volunteers to step up and volunteer for the board. Also gives a slight overview of what it would mean if the association should need to hire a management company. 

 

Board of Director Reports

Presidents Report

Overview of tasks accomplished in 2023, speed bump painting, front gate side fencing replaced, Reserve Study Completed in February 2023. Continued communications and conversations with RHINO Development, golf course owners regarding use and Mt. Baker Blues Festival that was a success and didn’t negatively impact our community. The importance of volunteering to support our community by serving on the board. And the potential cost of hiring a property management company and what that would mean to homeowner’s dues. 

 

Treasurers Report

Review of all financial reports for 2022-2023 for both main account and reserve accounts.  Reviewed the projected 2023-2024 Annual Operating budget. Discussed the big boost received from putting our money into larger interest-bearing CD, we earned 4% in 2023. We have the option to roll the money over for another 14 months and ear 5 1/3% interest for 2024-2025 and discussed the penalty should it need to be taken out early. 

 

Budget Ratification

Pat Achey (Treasurer) made motion to approve the budget, it was approved unanimously. A motion was also made to wave the audit and that was also waved unanimously.

 

Committee Reports 

Grounds & Maintenance- well maintained by Birch Bay Lawn Care, speed bump painting was completed and are more visible. 

Design Control – had dozens of improvement request from new roofs & fencing to yard and property beautifications. Some tree removal and community care of the drains. 

 

Election of Directors

We had one homeowner volunteer for a board position prior to the meeting, LaVonne Kranz. However, this homeowner was not in attendance at the meeting. We had 4 homeowners volunteer for the board. We took individual votes, and they were all voted in unanimously. 

They will fill the following positions:

Myra Whiting – Position 2 (two-year term)

Donna Chavarro – Position 4 (two-year term)

Diana Fisher – Position 3 (1 year term)

Darrel Hildebrand – Position 5 (1 year term)

Pat Achey will remain in Position 1 and complete his term in December 2024. 

 

New Business/Open Forum

Get an electrician out to remove the power from the light pole at the main gate. Concerns of storm drains throughout community, conversations about the size of the drainpipes, if they are large enough and potential solutions to be explored with new board. 

 

The topic of flags was discussed because there have been a handful of homeowners flying flags other than the US Flag. The verbiage of the Flag Rule under Rules & Regulations was changed by the board for clarification which was their right to do pursuant to RCW 64.38.025(1) it provides in part that except as providing in governing documents, the board of directors shall act in all instances on behalf of the association.  The Amended and Restated Bylaws, at Section 4.4(a), specifies that the Association may, through its Board of Director: “(a) Adopt and Amend the Rules and Regulations (which is where the flag rule is posted) and, subject to the provisions of Section 10 hereof, adopt and amend Bylaws for the Association. 

Thus, per RCW 64.38.025(1) and Section 4.4(a) of the Amended and Restated Bylaws, the Board has the unilateral authority to act on behalf of the Association in adopting and changing Rules and Regulation. Nothing in the governing documents or the statute provide otherwise. 

This was all clarified by the Sea Links Association Attorney, Greg Thulin. 

 

This information was read at the meeting for clarification to homeowners who disputed the rule and were fined for flying something other than the American flag. 

 

The empty lots on East Golf Course Drive are up for auction. 

 

Adjournment

With no further business to discuss a motion to adjourn, seconded and carried to adjourn the meeting at 10:35am. 

 

 

March 9, 2023 BOD Meeting

1. BOARD OF DIRECTORS MEETING

March 9, 2023

START – 6:03pm 3/9/2023

Board Members in attendance: Karla Savage (P), Pat Achey (T),Tamara Addis (S), Shannon Dunn (MAL).

Board Members not in attendance: James Danger (VP)

Proof of Notice and Determination of Quorum (4.8.7; 5.2.4; 5/2/5)

There will be a Board Meeting on March 9, 2023 at 6:00pm at the residence of Karla Savage, 7909 West Golf Course Dr.

■ Posted: March 6, 2023in BOD Meeting Notices & Community

○ Motion to Move to relaxed rules of order (Roberts Rules – 4.8.8)

■ President Karla Savage(P)ions for relaxed Roberts Rules as always, Tamara Addis (S)seconds the motion.

Approval of Agenda (4.8.7)

○ Agenda approved by entire BOD

Approval of Minutes from last meeting (4.8.7)

○ minutes approved by entire BOD

  • Karla does brief introductions to the 2 homeowners in attendance and motions to go into closed executive session and all attendees were dismissed, entire board votes yes to enter into executive session at 6:08pm.
  • Private matter discussed in executive session until 6:15pm and the excutive session is adjourned.
  • Meeting is reopened to all attendees at 6:16pm

○ Reports of Board, Officers & Committees

○ CC&R (5.2.7)

  • Tamara Addis
  • Nothing to report at this time

○ Finance & Maintenance

■ Pat Achey (T), Tamara Addis (S)

  • Reserve Study was scheduled with Joel Tax and Completed on March 9th. Invoice reviewed by the BOD and approved to be sent to Nissen Acct. for payment
  • Past due HOA invoice/ letters sent out by Nissen accounting. 
  • Pat Achey has been add as a new signer on the Sea Links Accounts.
  • Discussion on the remaining speed bumps that need to be painted, Karla to reach out to NW Ashphalt.

■ New Business

  • Snow removal services were discussed. Karla met with Blueline on TueBday, March 7th and drove entire neighborhood to see if they could meet the community needs.
  • Mt. Baker Blues Festival is being advertised to happen on the golf course property in August 2023. This is strictly against the rules for use stated in the CC&R’s.
  • The CC&R’s are very clear the golf course can be utilized as a functioning golf course or a green space and for no other commercial purpose.
  • The BOD is very concerned with having 1000 people at the mouth of our community. Where will they park, dispose of trash, beer garden, loud music. Do they have permits, are they following the laws to host such an event?
  • The BOD has many questions for RHINO Development (Owners of the Golf Course)who volunteered use of the golf course. Tamara will reach out to Assocation Attorney Greg Thulin to have letter sent to RHINO regarding the permitted use of the Sea Links Golf Course.

  ■ Close Meeting – Motion to adjourn made by Karla Savage (P)seconded by Pat Achey (T) 3/9/2023 7:12pm.

2019 Sea Links Community Association Quarterly Board of Directors meetings notice

The Sea Links Board of Directors will be meeting at 4 (four)  quarterly meetings in 2019.

We wanted to share our dates, location and times with our association members!

Each meeting will start at 7:00 p.m. at the Birch Bay Bible Community Church (4460 Bay Rd.  Blaine, Wa. 98230)

SAVE THE DATES:

January 17, 2019

April 18, 2019

July 18, 2019

October 17, 2019

All meetings are open to our members! We will be posting a reminder notice and an agenda at least 7 days before each quarterly meeting.  We will be following Roberts Rules of Order at our meetings.

We look forward to seeing you at our meetings!

Jane Mauk

Secretary, SLCA

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