November 20th, 2020
Dear Homeowners of Sea Links:
Due to clerical errors with the mail out recently sent out to members we have extended the deadline for the nominees regarding the open board positions. We had planned for the information to be mailed on Nov 1st and due to circumstances outside of the boards control the mail out was delayed. The board tried to coordinate a new date and mailing and unfortunately a clerical error resulted in the document having incorrect dates.
Due to this error we are extending the deadline for submissions to Nov. 29th and nominees for consideration can be mailed or emailed to the board up until that point. We have also adjusted the original mailing and it can be found below:
Dear Sea links members,
Due to the ongoing issues surrounding the Covid 19 pandemic the Sea links AGM (annual general meeting) will not be able to happen as per years past. The board of directors has been in discussion with our state representatives as well as legal council on how to move forward with the AGM during these difficult times. We have been advised that an in person meeting is completely forbidden and a zoom style meeting would require a change in our bylaws of which would be an almost impossible task. This along with the many members who don’t have access to Zoom along with the technical difficulties surrounding a zoom meeting, we have been advised that we should move forward with the following meeting in lieu of an in person meeting:
1 – We will be requesting that any member wishing to be part of the board of directors submits their names for consideration. There are currently 2 open spots that need filled immediately. The board positions are as follows:
Position 1 – open (1 year term remaining)
Position 2 – open
Position 3 – Joe Black (1 year remaining)
Position 4 – open
Position 5 – Steve Skannes (1 year remaining)
The term for Positions 2 and 4 have expired and need to be filled, Position 1 is also up for re election as the board member filling that position voluntarily resigned and there is 1 year left on the term. Please email any considerations to the board sealinksboard@gmail.com by Nov 29th, 2020
2 – Once we have the name of those wishing to help serve we will send out mail in ballots for voting. The ballots will be returned to Birch Bay Tax & Accounting for tallying and will be reviewed by the board of directors once completed.
3 – All of the information that would normally be distributed as part of the AGM will be mailed out to all members ie; yearly financial statements, proposed budget for 2021, letter from president etc. these would all arrive in the same package with mail in ballots. This mail out will hopefully go out the first week of December.
4 – Once the mail in ballots have been reviewed and approved a final mailing will be sent out to all members with the results. The new board members along with any changes to the structure of the board will be in effect starting Jan 1st.
We appreciate patience and understanding in this matter as we are all striving to make the best of such uncertain times. We would encourage those who have not served in the past to please put their names forward as this is a community responsibility and it would be great to have new faces and ideas on the board.
Regards,
Sea Links Board