HOA Board Meeting Minutes
March 8th, 2025 at 9:00 am
4752 Ironwood Court
Board Members in Attendance / Quorum Established: Myra Whiting (President), Jan Bergman (Vice President), Donna Chavarro (Secretary) Craig Mancuso (Treasurer) Richard Drath (Assistant Officer) and LaVonne Kranz (Member at Large)
President’s Welcome
- Everyone took a moment to introduce themselves, to the residents in attendance, as to what positions and which committees they hold.
The 2024-2025 HOA Board:
- Myra Whiting – President (P) & Design Control Committee
- Jan Bergman – Vice President (VP) & Grounds & Maintenance Committee
- Donna Chavarro – Secretary (S) & Covenant Committee
- Craig Mancuso – Treasurer (T) & Budget & Finance Committee
- LaVonne Kranz – Member at Large (MaL) & Covenant Committee / Advisory Committee
- Richard Drath – Assistant Officer (AO) & Design Control Committee / Advisory Committee
- The residents in attendance took a moment to introduce themselves to the Board and each other.
Order of Business:
- Initial proof of notice of meeting and the meeting agenda was posted on Sea Links website March 4th, 2025
- Called to order at 9:09 am – Myra (P) motioned – Donna (S) second it.
- 8 residents attended.
- Board approved the minutes from the last meeting and it was posted on January 11th, 2024.
Treasurer Report – Craig (T)
- Accountant – we do not contact them for the gate codes. Email Sea Links for the gate codes and you can purchase your own remotes on Amazon (or online) as long as it is a 10 DIP Switch – then email Sea Links for the programming info. We will have a letter for gate codes and remotes and more info on our website.
- We have 3 Bank Accounts – Certificate of Deposit, Business Checking and Money Market
Grounds & Maintenance Committee Report – Jan (VP)
- Asphalt Replacement Project – WRS signed contract. Jan will get us scheduled in the upcoming month or so. The homeowners in the area will be contacted. We have the Wedgewood Project, the front and back gate, and Sawgrass to help channel the water.
- Mowing: We are keeping with BB Lawn Care. We will look at options for the trees on Sea Links Dr and the blackberries on the empty lot.
- Snow Plowing – We still have contact info for Cody Berry – and will see if they are available – as they seem to already be booked up.
- Stop Sign: The Stop Sign was replaced on Sea Links Dr. – but we have noticed that it is not very reflective. We are thinking of replacing it with a bigger and more reflective Stop Sign. Looking into options – the proposal is for $500 to replace it – may have residents pay for the materials and another resident install it.
- Ornamental Trees on Sea Links – looking at Arborist to address the trees on Sea Links Dr. and keep them healthy so they do not topple. Looking at Earthworks and North County Lawn Care.
- A BIG thanks to Gene for fixing the Stop sign at the end of Club House Dr. and also the Stop sign at the end of Sea Links Dr. It is safer and looks GREAT!
Design Control Committee – Richard (AO) & Myra (P)
- 4760 S. has power. Plans show that it will be a 2 story house.
- 7985 Sawgrass – Storage shed approved. Sightline blocked by arbor.
- 4751 Ironwood – Free standing shed – matches siding on house. Approved.
- 4749 Sawgrass – House paint color chips were approved.
Secretary Report – Donna (S)
- Emails: most emails are DDC requests for sheds, decks, roofs, and house painting. Plus the slew of spam emails that are blocked, reported and deleted.
- Gate: Donna spoke to the DoorKing company that operates out front gate – to see if we can use long distance phone numbers (like for a cell phone) – we are already set up for long distance.
- Back Gate: This is not a gate that has gate code entry – you can only access it with a remote (in your car) or a 10 DIP switch remote that you can buy on Amazon, etc. Then you email Sea Links – for the programming. Ask anyone that visits Sea Links to enter and exit through the front gate. Remind service companies that the back gate does not open without the remote – they need to exit the front gate also.
- Welcome Pack: Information about the gates will be included in the new Welcome Packets.
CCCR Violations – Covenant Committee – LaVonne (MaL)
- Back Gate – in regards to Holidays – like July 4th – when non-residents enter Sea Links to find parking – we cannot lock the back gate – need 2 exits from Sea Links for our resident size.
- Gates – We can put a sign on the gates, or ask residents to wait until the gate closes before they drive off, so no one can enter who does not have permission to be here.
- Work Trailers – cannot be in Sea Links for more than 24 hours – definitely not on a continual basis. May add info to the website regarding trailers that are on the street for extended periods of time. Or add a sign to those trailers that have permission and have been approved by the Board.
- No back yard fences are permitted on the properties that back up to the Golf Course. (Some were approved by previous Boards.)
- Cars are not permitted to be parked overnight (or over 24 hours) on the street.
Golf Course Drainage – Myra (P)
- We asked the attorney for guidance regarding the long and ongoing water drainage issue behind the homes on the Golf Course.
- Next steps – contact IronBorn – the new owners of the Golf Course – with a letter and photos – and all of the info for the drainage problems identified; ask for a response within 30-days – outlining a timeline for a resolution fixing the issues.
- Nutria and Muskrat, both invasive species, may have been identified near the big pond, close to the wetland and lake area.
Welcome Committee – Myra (P)
- New Welcome Packets are being assembled and delivered – and a new Welcome letter is being drafted. It will include new info from Birch Bay Chamber of Commerce.
- We will add all new Welcome Packet info on the website.
- Myra (P) proposed dropping Welcome Packets on all front porches. Richard (AO) second it.
- A huge thank you to Kathy and Esther for doing the Welcome Packets and delivering them as well!
Next Meeting
- Saturday, May 3rd at 10:00. Location to be determined.
Adjourn
- Meeting adjourned at 10:44 am. Myra (P) called it and Jan (VP) second it. All approved.