Board Meeting Minutes
August 14, 2024 at 5:45 pm
7961 W Golf Course Dr.
Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary) – Via FaceTime, Christine Ordal (Treasurer) and Diana Fisher (MAL – Member at Large)
Begin Meeting
⦁ Initial proof of notice of meeting and the meeting agenda was posted on Sea Links website August 12th, 2023.
⦁ Called to order at 5:55 pm – Myra (P) motioned it and Donna (S) second it.
⦁ 1 resident attended
⦁ Minutes from last meeting were approved and posted.
Old Business
Water Issues Update – Darrel (VP)
⦁ They used a camera attached to a big pressure hose to see into the pipe and see what the problem is. They did spray quite a bit of silt out.
⦁ What we learned is that the 2 other divisions above us have bigger pipes and then it gets backed up when it hits our smaller pipe.
⦁ We found out that the pipe is not crushed like we thought – just has a bend in it – BUT it still cannot take all the water fast enough. It was a bad design – even with more drains – the pipes still could not handle it.
⦁ Jane (resident) will talk to the lead engineer, Craig, at BBWarm in October – to email the report that concerns the drains and lagoons here in Birch Bay. We may need to pay an engineer firm to propose a solution to our water issues.
⦁ Also have some concerns of standing water and erosion on East.
Street Repairs – Darrell (VP)
⦁ Darrell will call WRS for them to give us a quote – mostly for Sawgrass issues with the roads and curbs.
⦁ Asphault Northwest – meeting is scheduled for 8/22 at 9:00 am.
Garage Sale – Diana (MAL)
⦁ It went well! Thank you for all your help, Richard! You were so great!
⦁ Before the gates were opened at 8:00 am – there were cars lined up and around the corner! There was a steady stream for most of the day!
⦁ We also noticed that over 20 houses partook in the sale!
⦁ With all of the positive feedback – we will host another Community Garage Sale again next year! The times from 8-1 were well accepted.
⦁ Suggestion for next year from many of the guests/buyers: for their to be drinks available to buy. Maybe have kids set up drinks and snack stands to sell lemonade. water, chips, etc…
Violations – Myra (P)
⦁ Political Sign – was out but it was taken down. (Political signs are allowed – within the size limits – can be up 30 days prior to an election and taken down the next day)
⦁ Mowing – on Sawgrass
⦁ Garbage Can – left out on curb until Wednesday. Myra assisted and took care of it for the resident. Just a reminder that being nice and neighborly can go a long way.
⦁ There was a young guy (Pest Control) trying to solicite new business and go around to residents. Soliciting is not allowed in Sea Links. Myra let him know that he can only work on referrals.
⦁ All violations reported have been taken care of.
Design Approvals – Myra (P)
⦁ There have been many approvals for roofs, house painting, lawns, decks, tree removal, and new builds.
⦁ Please remember to fill out the Design Control form on the website for approvals.
New Business
4th of July
⦁ Concerned about the parking on both sides of the road.
⦁ Myra will look for any parking signs that might be in storage that will help keep people from parking too close to the back gate.
⦁ We had a lot of people entering Sea Links when the back gate opened for residents. And then they were stuck – as they did not know why the back gate did not open for them to leave.
⦁ We will post something on the website next year to remind residents to wait for the gate to start closing before leaving and letting strangers in.
Board Positions
⦁ There may be a few positions open for next year: two – 1 year terms and one – 2 year term.
⦁ Board Meetings – are almost ready to go to meeting every other month or even quarterly meetings.
Fall Clean Up
⦁ Our last Community Clean Up was such a great success… we are going to hold another one this Fall to get ready for the Winter.
⦁ Save the date: it will be Saturday, October 19th, 2024. Followed by a “Fall Pot Luck” in the Wedgewood Court cul-de-sac. More info to follow.
⦁ Darrell (VP) was so gracious last time to go around and spray treat all of the grass and weeds growing up between the road and the curb with his nature friendly weed killer concoction. That made the clean up so much easier! Now he is sharing the special recipe with us! Epsom salt, Vinegar and Dish Soap.
Maintenance Contract
⦁ Myra (P) and Darrell (VP) will meet with “Innovative Solutions” – they do lawn care and snow removal. They are going to get a quote to see if it would be worth it. Our current contract is up in March.
General Meeting
⦁ The Annual General Board Meeting will be held on Saturday, October 12th, 2024 from 10:00 am to 12:00 noon, at Birch Bay Bible Community Church on 4460 Bay Road in Birch Bay.
⦁ The current Board will take a minute to introduce themselves and their position, and what they have done so far this year.
⦁ There will be packets mailed out with an Agenda, Proxy handout, Copy of Financials, Sea Links Rules and Regulations/ Fines, and 3 Board Positions to be filled for 2025.
⦁ We will ask Ironborn Inc. (the Canadian company that bought the golf course) to speak and give a 5 min presentation on their vision for the property. There will be no Q&A or comments at this meeting. If residents have questions or comments – they can send them to the Board through the Sea Links email.
Next Meeting
⦁ Wednesday, September 18th at 5:45 pm – 7961 W Golf Course Dr.
Adjournment of Meeting
⦁ Meeting adjourned at 7:08 pm. Myra (P) proposed and Diana (MAL) second it. All approved.