Board Meeting Minutes – 1.29.24 6:00 pm – 7961 W Golf Course Dr.
Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Pat Achey (Treasurer) and Diana Fisher (Member at Large)
Begin Meeting
- Initial proof of notice of meeting posted on Sea Links website January 26, 2023.
- Called to order at 6:00 pm – Myra motioned it and Diana second it.
Flag – Compliance
- 2 homeowners spoke on the flying of flags other than just the US flag. They would like to fly their country-of-origin flag. They mentioned that the previous HOA Board changed the wording and rewrote the rules as it said any flag in the 2015 meeting.
- Some meeting minutes (regarding the flying of flags) cannot be found online.
- Myra (President) said that we will look into all of the past issues and history. We asked the homeowners to NOT fly their country’s flag for 30 days while we research and check with our HOA attorney. To be discussed at the next meeting.
Gate Repair
- Gateway controls our gate maintenance.
- There are 3 sensor pads buried in the asphalt – there are 3 loops on the outgoing side: 2 you hit to open the gate and the 3rd keeps it from closing on a vehicle.
- 1 sensor loop was completely dead and 2 were broken.
- The cost to repair= $1800 per loop – estimate $5500 – should be good for years
- Board 100% approved to allocate $6000 for the Front Gate. To test and evaluate the whole gate (gate sensors in the ground) repair and test the outgoing loops and to test the incoming loops.
Committees
- Pat (Treasurer): Design and Control – house colours and roofs
- Pat (Treasurer): Covenants
- Darrell (VP): Maintenance – Drains and contracts for lawn care and snow plowing.
- Myra (Pres) & Diana (Member) will assist both Pat & Darrel with the committees.
- Communication is critically important between Board and Community
Other Business
- Director’s Insurance: Insurance for whole Board – all members – Country Financial $1000+
- Follow up on drain issues with storm waters (sandbags, grates, trenches, sump pumps
- Flag issue – discuss US Flag vs. Country of Origin, etc.
- Plowing – get 3 bids (like Ruben’s Landscaping & a couple of others)
- Lawn Care – get at least 3 bids (like Augusta, Borderview, Birch Bay Lawn, North Country) also to clean up trees and weeds.
- Residents interested in Committees – will provide a sign-up sheet at the next meeting.
- Projects: possibly form subcommittees for projects like – updating the Bylaws, snow plowing, storm drains project, etc.
- Try to find the missing meeting minutes (from previous years) to post online.
Adjournment of Meeting
- Meeting adjourned at 8:10 pm. Pat motioned it and Myra second it.