Announcements

HOA Board Meeting Minutes 6.12.24

HOA Board Meeting Minutes – June 12th, 2024, at 5:45 pm – 7961 W Golf Course Dr.

Board Members in Attendance / Quorum of 5 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Christine Ordal (Treasurer) and Diana Fisher (Member at Large) via FaceTime.

Begin Meeting

  • Initial proof of notice of meeting with agenda posted on Sea Links website June 9, 2024.
  • Called to order at 5:49 pm – Myra (P) motioned it and Donna (S) second it.
  • 2 residents attended.

Meeting Minutes Approved 

  • We will try to approve minutes more quickly and post them sooner for residents to know what was talked about in a more timely manner.

Treasurer Status Report and Cash Flow

  • Christine Ordal (T) – shared the Profit and Loss YTD info from Michelle’s report.
  • We have 3 accounts:
    • Savings – $2,672.00
    • Checking – $167,465.53
    • Money Market – $147,000
  • We are looking for a high yield savings to move some of the money from the checking account – so that it will yield some interest and add to the total.
  • Our petty cash fund has about $115 still in it.

Covenant – Violations

  • 43 Letters were sent out to residents regarding their violations (mostly in regard to the storage of garbage cans & recycle bins – should not be visible from the street, and on-street parking for longer than 24 hours).
  • The Board will do another quick drive around in a week or two to check for compliance. Also, each of the Board Members will take a section to “check up” on to help maintain compliance.
  • We received some feedback regarding the violation letters – next time the letter will have the specific violation and the date reported.

Wedgewood Court Storm Drain

  • Darrel (VP) found out the problem from the contractor (Mike) for the storm drain issue on Wedgewood Court. The drain is crushed and restricted and runs an inch and a half uphill. Also, the drain is too low and needs to be lifted up. 
  • The quote for all of the work to fix the issue – including the digging up, lifting up the drain, replacing the drain pipes, and then replacing the asphalt for the area dug up is: $10,100.00. 
  • The work cannot start until July and will take about 5 days – 2 days to work and about 2-3 days to cure. We will notify those neighbors that will need to keep off of the road – with more details. 
  • Diana (M) looked at Mike’s BBB Contractor license – good until 12/3/25 and he is in great standing.
  • Board voted to approve work: Diana (M) motioned and Christine (T) 2nd it. All agreed to approve.

Asphalt Repairs

  • NW Asphalt Repair was the last company that did our repairs. They did a good job. Darrel (VP) has tried to call them – to see if they would come out – but has not been able to speak with anyone. Myra (P) will try to contact them as well. 
  • We will also look at WRS – another big company to have them give us a quote.
  • We have a few areas in the neighborhood that have issues (i.e. Sawgrass).
  • Myra looked at the reserve study (from 2017) to see what the timeline is for fixing the asphalt on the different roads- including the asphalt, seal repair and concrete curb. According to the reserve study, the concrete curb should have been replaced last year. 
  • We would like to see if they have a different design for the curbs that would be a better fit for our neighborhood replacing the need for the little driveway “ramps”.

Lawn Care / Tree Trimming

  • All of the trees (by the front gate) were done – all trimmed and dead parts cut off. It will be done again in the fall. Looks better!
  • Lawn – out the back gate – needs to be cut up to the retaining wall and down Club House Dr. – 5 feet on other side.
  • Need new bids for next year – for when our contract is up.  Darrel (VP) will follow up on this.

Completed Items

  • Light at front gate – out. No cost.
  • Stop sign was fixed.
  • Sea Links Sign (at front entrance) – was cleaned. Our maintenance committee noticed some rotting – it will be filled, sanded and repainted. Thanks Mike and Cathy!

Community Clean Up & BBQ – Saturday, June 22nd, 2024

  • A “dump trailer” will come around to pick up your collected debris from in front of your house.
  • The BBQ will be in Wedgewood Ct and there will be hotdogs and chips served. Bring a drink and a chair if you want. It will be FUN to mingle, meet and get to know your Sea Links neighbors!
  • Myra (P) will bring the hotdogs, buns, chips, condiments and water. (Thanks, Myra!)
  • Diana (M) will bring the plates and napkins. (Thanks, Diana!)
  • Joel and Levi will pull out their BBQ’s. (Thanks, chefs!)

Garage Sale Saturday July 27, 2024, from 8am – 1pm (Rain or Shine)

  • A big shout out and thank you to Sea Links resident Richard! He did the advertising and put a 2 week ad in the Northern Light about the Sea Links Garage Sale. Again, thanks for all of the prep work you did for the sale!
  • We will have flyers for local businesses AND will post on Social Media.
  • Myra (P) and Donna (S) will man the entrance. There will be a sign for the Front Gate.
  • We will use road signs, arrows and cones to help with traffic for garage sale go-ers that day. Parking on one side and going one way – to facilitate the traffic. Myra and Donna will also let visitors know.

New Business

  • Expenses: need for more envelopes and stamps.
  • Darrel will buy and get reimbursed for “grass treatment” (vinegar, Epson salt, dish soap) that he will use to go around the neighborhood to treat the weeds and grass that grow up between the street and the curb. It will make it easier for the residents for the “Community Clean Up”. Thanks Darrel!

Gate Control

  • Donna (S) tested it and found out that long distance numbers cannot be used as a phone number for the front gate – for visitors to use to contact you to open the gate. This needs to be updated.
  • Need to find out who our phone company is that operates our front gate. Christine (T) will see who we pay to maintain the phone at the gate. 

General Meeting: Saturday, October 12th 2024

  • SAVE THE DATE: Saturday, October 12th 2024 – more info to follow.

Fireworks

  • Absolutely NO fireworks are permitted in Sea Links. 
  • No warnings. Police and Fire Department will be called.
  • Automatic $500.00 fine.
  • Anything that can start a fire is NOT allowed.

Website

  • Website needs to be updated. The main section should just be the current stuff.
  • Can archive the old stuff and take off the old agendas.
  • Newsletters – can keep for 1 year.
  • Put all of the governing documents in 1 place.
  • Donna (S) will meet with Jason and Brian to talk about updating the website. (Thanks, guys!)
  • Would like to add a “registration form” to the website for residents to update their current info: name, address, phone number, email, etc. 

Welcome Packet

  • Need a committee to get our “Welcome Packet” updated. If anyone is interested in being on this committee – please go to our website and send us an email. Thanks in advance!!

Committee to update Governing Documents

  • Our committee consists of 2 Board Members (Myra & Donna) and a great handful of residents (Shirley, Jane, Brian, Kristine and Blake) – we will meet in July to make recommendations to the attorney to update the CC&R’s.
  • Our attorney said that it will take over a year to update and bring the CC&R’s into this century. Myra (P) will email our attorney to get a quote for the cost of the updating, so that it can be approved at our General Meeting in October. (October 12th)
  • There are some standard changes to be made that are just not correct anymore.
  • The Board voted (Donna (S) motioned, Christine (T) 2nd, all approved) to make a few corrections to the Rules & Regulations now – which our attorney said previously, that we are in our right to do. 
  • The R&R updates will be regarding:
    • the private property “Green Belt” – is no longer called the Golf Course – AND the owners have given permission for residents to use. 
    • Dogs off leash – fix it to “outside the limits of the owner’s lot” (take out: “Golf Course”)
    • Already fixed/fixing the Flag flying- to nation of origin – not just the US Flag.

Adjournment of Meeting

  • Next Board Meeting: Wednesday, August 14th at 5:45 pm – 7961 W Golf Course Dr.
  • Meeting adjourned at 7:22 pm. Myra (P) proposed and Donna (S) second it. All approved.
June 18, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes, Safety, Uncategorized

HOA Board Meeting Minutes 5.13.24

HOA Board Meeting minutes – May 13th, 2024, at 5:30 pm – 7961 W Golf Course Dr.

Board Members in Attendance / Quorum of 5 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), and Diana Fisher (Member at Large), Christine Ordal (Treasurer)

Begin Meeting

  • Initial proof of notice of meeting posted on Sea Links website May 9, 2024.
  • Called to order at 5:40 pm – Myra (P) motioned it and Donna (S) second it.
  • 1 resident attended.

Meeting Minutes Approved 

  • We will approve minutes more quickly and post them sooner for residents to know what was talked about.

Treasurer Status Report and Cash Flow

  • Welcome New Treasurer – Christine Ordal (T) – for the interim. Until Oct 2024 when there will be 3 positions open on the Board. (VP, T & Member)
  • Michelle – she will give us the up-to-date financials soon. There are no past due notices this week.

Wedgewood Court Storm Drain

  • No new updates yet. Darrel (VP) will get the quote from Mike – as we would like the work done this summer before any more flooding in the fall.

Sawgrass Asphalt

  • NW Asphalt Repair was the last company that did our repairs. We can also see if they do any patches… as there may be some needed on North and East. Darrel (VP) will follow up to get a bid.
  • Sea Links Drive – the road coming in the front gate – we maintain 100% of the road.
  • May need to check the reserve study to look at the timeline for fixing the asphalt on the different roads.

New Build – Lot 13

  • No new news. Myra (P) will email the builder to let him know and remind him: of the regulations for build, get his plans, what he owes to start, and find out his timeline for starters. She will also remind him that he needs to keep the lot mowed.

Violations

  • The Newsletter went out reminding residents of possible violations (mostly in regard to the storage of garbage cans and recycle bins being visible from the street, and on street parking for longer than 24 hours).
  • The HOA will do another drive around and check on the list of violators. Those that are still not in compliance will get their 1st warning letter. 

Community Clean Up & BBQ – Saturday, June 22nd, 2024

  • Myra (P) will make a flyer (with all the info) for all residents regarding our upcoming “Community Clean Up and BBQ” on June 22nd. The Board each took a section of the neighborhood – so they could deliver the flyers to each house.
  • We will have a trailer for the clean-up and a place to dump the yard waste and yard clippings not far from here.
  • The BBQ will be in Wedgewood Ct and there will be hotdogs and chips served. Just bring a drink and a chair if you want. It will be a great time to mingle and meet your Sea Links neighbors.

Garage Sale Saturday July 27, 2024, from 8am – 1pm (Rain or Shine)

  • Diana (Member) would like to put an ad out in the Northern Light and the Herald about the Sea Links Garage Sale on 7/27 from 8-1.
  • We would like to use road signs, arrows and cones to help with traffic for garage sale go-ers that day. Parking on one side and going one way – may facilitate the traffic.

New Business

  • All emails that were received for requests and any changes made for the resident’s home – were followed up by Myra and the Design committee.

Welcome Packet

  • We would like to update and make copies of a “Welcome Packet” for new residents. It would be helpful for them to know where to get the information on the website and what the CC&R’s are as well as the Rules & Regulations.
  • Donna (S) still has her packet from when she moved into Sea Links in 2019. She will share it with the Board, and they can update it for new residents.

Committee to update Governing Documents

  • We have a group consisting of 3 Board Members and a couple of residents to undergo making recommendations to the attorney to update the CC&R’s and the Rules & Regulations. Our attorney said that it will take over a year to update and bring it into this century.

Website Cleanup

  • Donna (S) will follow up to get the website cleaned up.

Adjournment of Meeting

  • Next Board Meeting: Wednesday, June 12th at 5:45 pm – 7961 W Golf Course Dr.
  • Meeting adjourned at 7:28 pm. Diana (M) proposed and Donna (S) second it. All approved.

 

May 26, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes, Uncategorized

HOA Board Meeting Agenda 5.13.24

HOA Board Meeting Agenda 5.13.24

The HOA Board will hold their next meeting of 2024 on Monday, May 13th, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

Agenda:

Meeting Minutes Approved
 
Treasurer Status Report and Cash Flow
 
Wedgewood Court Storm Drain
 
Sawgrass Asphalt
 
New Build Lot 13
 
Violations
 
Community Clean Up
 
Garage Sale
 
New Business
 
Welcome Packet
 
Committee to update Governing Documents
 
Website Cleanup
May 9, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Maintenance, Design Control Committee

Sea Links at Birch Bay – Second Quarter 2024 Newsletter

First Quarter is behind us, and we are looking forward to some community activities planned for this summer.

Upcoming Events:

Community Cleanup and BBQ – Saturday June 22nd 10am-Noon

    • Since we are unable to find a company to sweep our streets, we are proposing a Community Clean Up followed by a Community BBQ.  
    • Clean up Saturday June 22nd 10am-Noon Asking residents to sweep curb  and street in front of their homes and assist neighbors who are unable to participate. Dump Trailer will be available to dispose of yard debris.
    • Board hosted BBQ of hot dogs and chips from Noon-2pm Wedgewood Court. Bring your chair and beverage and get to know our neighbors.

    Community Garage Sale – Saturday July 27th 8am-1pm.

      • If you are interested in serving on the planning committee, please email the board at sealinksboard@gmail.com

      Pat Achey resigned as Treasurer effective April 1, 2024. Chris Ordal will be the interim Treasurer until the General Meeting in October 2024. Welcome Chris and thank you for volunteering to fill this volunteer position.

      The Board did a neighborhood drive around observing properties for possible violation to our CC&Rs and Rules and Regulations.  We saw a potential 43 violations, the violations mainly consisted of Parking, Storage, Maintenance of Lots, and animals. Homeowners and renters are being given time to resolve the issues before warning letters are sent.  We will do another review of the neighborhood and any violation after May 17, 2024, will receive a warning letter followed by possible fines. All Sea Links Governing Documents can be found at Sealinksbirchbay.org or feel free to contact the board with questions.

      Spring is here, just a few friendly reminders to keep our community looking GOOD!!!

      • Maintenance of Lots – Developed lawns must be mowed 2 times a month. Brush and grass clippings must be removed from Sea Links or deposited in SSC Yard Waste bin. No grass clippings on the street. No plants, lawns, weeds extend beyond the road curb. Sweep debris from roadside curb.
      • Parking – Curbside parking is intended to be used solely for visitors.  Automobiles shall not remain parked curbside for more than 24 consecutive hours and shall not be moved from curbside location to another curbside location. No resident should be parking curbside on a regular basis. Boats, trailers, RVs of any type and inoperable vehicles are not to be parked on the street or driveway at any time.
      • Storage – Inoperable or non-licensed vehicles, appliances, refuse, garbage cans, recreational vehicles, including boats, trailers, motor homes shall not be kept, maintained or stored on any lots unless they are enclosed in a garage, or other screened areas.
      • Fires – Outdoors fires, including wood, trash, debris burning fire pits are not permitted. Outdoor barbecues are permitted in appropriate devices. There will be no initial warning, and the local Fire Department will be called.
      • Animals – Dogs shall be on a leash outside the limits of the dog owner’s lot. Dogs may not be allowed to roam loose, run on other owner’s property or Golf Course property. It is unlawful to keep a dog that frequently, or habitually howls, barks, or otherwise produces loud noises that annoy or disturb other residents. Property owners should contact Whatcom County Humane Society to report owners who have dogs that violate this law.
      May 5, 2024 in Board of Directors, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Safety

      HOA Board Meeting Minutes 4.1.24

      Board Meeting Minutes – April 1, 2024 at 5:30 pm – 7961 W Golf Course Dr.

      Board Members in Attendance / Quorum of 4 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), and Diana Fisher (Member at Large) Absent: Pat Achey (Treasurer) 

      Begin Meeting

      • Initial proof of notice of meeting posted on Sea Links website March 29, 2023. 
      • Called to order at 5:33 pm – Myra (P) motioned it and Donna (S) second it.
      • Sign in sheet for those 3 residents who attended.

      Treasurer Report

      • Pat’s (T) resignation from the Board – effective today – Myra (P) will be the administrator at Bank
      • Treasurer position: Michelle takes care of billing. 
      • Pat also took care of 2 committees:
        • Design Committee – Myra (P) will take care of this
        • Covenant Committee – Diana (M) and all of us together – will take care of this as a group

      Wedgewood Court

      • Storm drain – figured out the problem – a section of the pipe is crushed and the slope goes the wrong way.
      • Darrel (VP) will follow up to get the quote to fix it – he is still in charge of the Maintenance Committee.

      Sawgrass Asphalt Repair

      • Donna (S) will ask Michelle who we paid to do the last asphalt jobs and give info to Darrel (VP) to follow up and get bid.

      New Build – Lot 13

      • Myra (P) and Darrel (VP) will meet with Builder tomorrow – with all of the paperwork for him to fill out – and the expectations, deposits, fees and regulations that need to be met before any construction can begin.

      Design Control  

      • Tree Removal , House Painting, New Roof: All improvements or changes – residents need to fill out the Design Control Form on the website – that includes all information regarding color swatches for paint, roof materials for construction, and companies hired / used for the job (must be licensed, insured and bonded), etc.
      • Design Control Jobs in the works:
        • Tree Removal – completed – County confirmed that Sea Links does not need county’s approval as we are in our own gated community.
        • New Roof – waiting on paperwork
        • House Paint – waiting on paperwork
        • New Build – waiting on paperwork
        • New Deck – waiting on paperwork
        • New Flagpole – waiting on paperwork

      Mowing Contract

      • We have a new contract with Birch Bay Lawn Care – same company as last year. Their prices were reasonable and it is good until March 2025. 
      • We will request that they pick up garbage before they mow.

      Board Member Liability Insurance Approval

      • State of Washington requires insurance coverage.
      • Received quotes for $500,000 coverage ($1,058/yr.) and $1,000,000 coverage ($1,323/yr).
      • Same insurance company that covers all Sea Links and sends bills to Michelle.
      • Myra (P) proposed and Diana (M) second it for $1,000,000 coverage – all voted and agreed.

      Violations

      • Newsletter- there will be a newsletter emailed and mailed as a reminder as to what a violation is according to the Sea Links’s CCR’s and R&R’s.
      • Reminders – will give residents a chance to fix the violations until Mid-April.
      • Right now the main violations are:
        • Garage Receptacles and Recycle Bins – they must NOT be seen from the street.
        • On Street Parking – not longer than 24 hours.
        • No construction materials should be seen from the street when not being used.
      • The Board will do another drive around and take pictures – and give warning letters regarding violations.
      • Dog Ownership – Address leash law, roaming dogs, courtesy and picking up after your pet: scoop it, bag it, toss in the garbage

      Gate Codes

      • Donna (S) learned from Tamara (past S) how to update the gate codes for Sea Links. (Thanks, Tamara!)
      • Donna will train the other Board Members how to update the gate codes at another meeting.

      New Business

      • Garage Sale – Diana (M) brought up the idea that we have a garage sale July 27, 2024 (from 8 am -1 pm) and not charge the $5 fee. Myra (P) proposed and Darrel (VP) second it. 100% approved. We will have a Sea Links neighborhood Garage Sale on 7.27.24 from 8-1 (no charge).
      • Sea Links Neighborhood Clean Up & Wedgewood Court BBQ – Myra brought up the idea of a neighborhood clean up and BBQ. The goal is to take care of things in our neighborhood. Diana (M) proposed and Myra (P) second it. 100% approved. We will have more about the Sea Links Neighborhood Clean Up (from 10-12) and Wedgewood Court BBQ (from 12-2) on June 22, 2024.
      • Newsletter and Flyers – coming out this month to remind residents about the rules, regulations as well as violations to avoid.
        • Trash and Recycle receptacles – NOT in sight from street.
        • Reminders about mowing during March-October months.
        • Furry friends in the neighborhood – Reminder: Washington leash law, picking up after your pet, and being courteous to your neighbors with regard to where your dogs relieve themselves (your neighbor’s lawn and/or flower beds are not your dog’s bathroom).
        • On street parking – NOT longer than 24 hours
      • Cascade Natural Gas – more info will be in the newsletter. They will fill attics with more insulation for free – just need to pay the tax.
      • New Treasurer: Christine Ordal, who has attended our HOA meetings, has volunteered to take over the position of Treasurer for 2024 (finishing Pat’s term this year). Myra (P) proposed and Diana (M) second it and all voted in agreement -100% approve. Welcome aboard, Christine!
      • Next Meeting: Monday, May 13th at 5:30 pm – 7961 W Golf Course Dr.

      Adjournment of Meeting

      • Meeting adjourned at 6:30 pm. Donna (S) proposed and Myra (P) second it. All approved.
      April 9, 2024 in Board of Directors, Community, Community Activities, Community Documents, Community Maintenance, Design Control Committee, Minutes

      Board Meeting Minutes 3.4.24

      Board Meeting Minutes – March 4, 2024, at 5:30 pm – 7961 W Golf Course Dr.

      Board Members in Attendance / Quorum of 4 Established: Myra Whiting (President), Donna Chavarro (Secretary), Pat Achey (Treasurer) and Diana Fisher (Member at Large) Absent: Darrel Hildebrand (Vice President)

      Begin Meeting

      • Initial proof of notice of meeting posted on Sea Links website January 26, 2023. 
      • Called to order at 5:30 pm – Myra (P) motioned it and Donna (S) second it.
      • Sign in sheet for those who attended.

      Treasurer Report

      • Insurance – Per state law, we need liability insurance for the Board. Pat is getting a quote, and it will be presented at the next meeting. 
      • Cash Flow – nothing new – rely on accountants.
      • Current balance – none at the moment.
      • There was one lien removed.

      Secretary Report

      • Minutes from last meeting (1.29.24) – Myra (P) approved and Diana (M) second it.
      • Emails – Donna (S) forwarded all emails to the other Board Members to be in the know.

      Design Control Committee

      • Storm Water / Storm Drains – 
        • The schematics going North to the big pipe are correct. 
        • Manhole cover in Wedgewood Ct – is empty – concrete.
        • Pat contacted and looked at a couple of people and quotes – need to know – how will it work with elevation difference? How will drain under stress conditions work? What is the issue with the flooding in Wedgewood?
        • Need to determine if the pipe is clear – using a camera.
        • Evidence – there may be a collapsed pipe in the middle. 
        • Need to evaluate and scope the drains for the flooding issues.
        • Estimate: $600 just to check (maybe less $$) to look
        • Depending on the findings and materials needed we need to allocate money to finding the issue and fixing the problem.
        • Pat moves to allocate $3000 to the flooding issue – Myra approves and Diana seconds it.
      • Gate – 
        • the outside is repaired. Seems slower but is operating normal. It was not $6K only $4K – the gate company has probably submitted the invoice by now. 
        • On the entrance side – we need to follow up and let them know.
      • Pending Design Requests –
        • There was a new drawing for a deck extension.

      Maintenance Committee

      • Mowing Contract –
        •  our contract is up. For $6000/yr. – we need more bids – try out a service for 1 month before signing a contract to make sure they do what we need them to do.
      • Sawgrass Asphalt –
        • needs to be done. It was not included in the 2021 paving. We will give this to Darrel – to get a bid to replace it and check if there is also an issue with drainage.

      Covenants Committee

      • Current Violations – 
        • None at the moment
        • Board will do a walk around in nice weather and take pictures.
        • Recommendations according to the R & R’s

      Newsletter

      • Dog Ownership – Address leash law, roaming dogs, courtesy and picking up after your pet: scoop it, bag it, toss in the garbage.
      • On Street Parking – not more than 24 hours
      • Yard and Street Clean Up – in the Spring – will plan a spring clean-up.
      • Trash & Recycle Bins – should not be visible from the street.
      • Committees – get some names (can put it in the newsletter)

      Update: 

      • CC+R’s & Bylaws – 
        • Myra (P) met with the Attorney regarding updating the CC+R’s and Bylaws
        • The Attorney will need to meet with the Board to do it – it will cost $6000 and take 1 year to update.
      • Rules & Regulations –
        •  Attorney verified that the Board could approve and does not need homeowners to approve additions to the R+R’s.
      • Welcome pack – 
        • We would like to get this started again to welcome new residents to Sea Links. (Maybe a Welcome letter with links to the website, and email, R+R’s, CC+R’s and Bylaws)
      • Flags – At the moment the R+R’s say:  only the US Flag can be flown, and the flagpole has to meet certain guidelines. For example:
        • Flags/Poles: Flagpoles must be approved by the Design Control Committee prior to construction. Flagpoles must be metal (bronze colored or white aluminum), placed in front or rear yards only, located within the building envelope (i.e. outside of setbacks), are not to exceed 25 feet in height and must have an internal halyard. 
        • We are changing it to include: “Only flags of national origin are allowed”. If you have a flag from your country of origin – you may fly it. This will be posted on the website effective immediately. Diana (M) motioned to approve and Pat (T) second it. All agreed.

      New Business

      • Pat (T) is resigning due to moving. His house will be listed soon. We may need to post for a new treasurer. May need to have a special meeting with volunteers.
      • Community work party in the Spring – clean up the front of our houses on the street.
      • The Golf Course property – Pat was looking into what it would be for Sea Links to take over that land for our community. BUT it has 2 ponds on the property that could be a liability with children, etc.
      • Next Meeting: Monday, April 1st, 2024, at 5:30 pm

      Adjournment of Meeting

      Meeting adjourned at 6:23 pm. Myra (P) motioned & Diana (M) second it.

      April 3, 2024 in Board of Directors, Community, Community Activities, Community Maintenance, Design Control Committee, Minutes

      HOA Board Meeting 4.1.24

      HOA Board Meeting 4.1.24

      The HOA Board will hold their next meeting of 2024 on Monday, April 1st, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

      Agenda:

      • Open meeting
      • Last meeting minute approval
      • Treasurer Position
      • Storm Drain Issue – Wedgewood Court
      • Asphalt Issue – Sawgrass
      • New Build – Lot 13
      • Tree Removable
      • House painting
      • New Roofs
      • Mowing contract
      • Liability Insurance Approval
      • Violations
      • Gate Codes
      • New Business
      March 29, 2024 in Board of Directors, BOD Meeting notices, Community, Community Activities, Community Maintenance, Design Control Committee

      Board Meeting Minutes 1.29.24

      Board Meeting Minutes – 1.29.24 6:00 pm – 7961 W Golf Course Dr.

      Board Members in Attendance / Quorum Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), Pat Achey (Treasurer) and Diana Fisher (Member at Large)

      Begin Meeting

      • Initial proof of notice of meeting posted on Sea Links website January 26, 2023. 
      • Called to order at 6:00 pm – Myra motioned it and Diana second it.

      Flag – Compliance

      • 2 homeowners spoke on the flying of flags other than just the US flag. They would like to fly their country-of-origin flag. They mentioned that the previous HOA Board changed the wording and rewrote the rules as it said any flag in the 2015 meeting. 
      • Some meeting minutes (regarding the flying of flags) cannot be found online.
      • Myra (President) said that we will look into all of the past issues and history. We asked the homeowners to NOT fly their country’s flag for 30 days while we research and check with our HOA attorney. To be discussed at the next meeting.

      Gate Repair

      • Gateway controls our gate maintenance.
      • There are 3 sensor pads buried in the asphalt – there are 3 loops on the outgoing side: 2 you hit to open the gate and the 3rd keeps it from closing on a vehicle.
      • 1 sensor loop was completely dead and 2 were broken.
      • The cost to repair= $1800 per loop – estimate $5500 – should be good for years 
      • Board 100% approved to allocate $6000 for the Front Gate. To test and evaluate the whole gate (gate sensors in the ground) repair and test the outgoing loops and to test the incoming loops.

      Committees

      • Pat (Treasurer): Design and Control – house colours and roofs
      • Pat (Treasurer): Covenants 
      • Darrell (VP): Maintenance – Drains and contracts for lawn care and snow plowing.
      • Myra (Pres) & Diana (Member) will assist both Pat & Darrel with the committees.
      • Communication is critically important between Board and Community

      Other Business 

      • Director’s Insurance: Insurance for whole Board – all members – Country Financial $1000+
      • Follow up on drain issues with storm waters (sandbags, grates, trenches, sump pumps
      • Flag issue – discuss US Flag vs. Country of Origin, etc. 
      • Plowing – get 3 bids (like Ruben’s Landscaping & a couple of others)
      • Lawn Care – get at least 3 bids (like Augusta, Borderview, Birch Bay Lawn, North Country) also to clean up trees and weeds.
      • Residents interested in Committees – will provide a sign-up sheet at the next meeting.
      • Projects: possibly form subcommittees for projects like – updating the Bylaws, snow plowing, storm drains project, etc.
      • Try to find the missing meeting minutes (from previous years) to post online.

      Adjournment of Meeting

      • Meeting adjourned at 8:10 pm. Pat motioned it and Myra second it.
      March 13, 2024 in Board of Directors, Community, Minutes

      New Ruling Regarding Flying of Flags – National Origin ONLY vs. US Flag ONLY

      There is a new ruling regarding flying of flags in Sea Links – effective immediately. It will be written – Flags: allowable flags include Flags of National Origin ONLY. The HOA Board of Directors unanimously voted last night (March 4th, 2024) to update the rule to include Flags of National Origin (a national flag is a flag that represents and symbolizes a country) versus flying the US Flag only. This is a change to the Rules and Regulations that the Board of Directors has authority to update without Homeowners approval. More information to follow in the upcoming Newsletter. 

      March 5, 2024 in Community

      HOA Meeting 3.4.24

      HOA Meeting 3.4.24

      The HOA Board will hold their next meeting of 2024 on Monday, March 4th, 2024, at 5:30 pm at the home of Myra Whiting (President) at 7961 W Golf Course Dr.

      March 1, 2024 in Community