Board Meeting Minutes – April 1, 2024 at 5:30 pm – 7961 W Golf Course Dr.
Board Members in Attendance / Quorum of 4 Established: Myra Whiting (President), Darrel Hildebrand (Vice President), Donna Chavarro (Secretary), and Diana Fisher (Member at Large) Absent: Pat Achey (Treasurer)
Begin Meeting
- Initial proof of notice of meeting posted on Sea Links website March 29, 2023.
- Called to order at 5:33 pm – Myra (P) motioned it and Donna (S) second it.
- Sign in sheet for those 3 residents who attended.
Treasurer Report
- Pat’s (T) resignation from the Board – effective today – Myra (P) will be the administrator at Bank
- Treasurer position: Michelle takes care of billing.
- Pat also took care of 2 committees:
- Design Committee – Myra (P) will take care of this
- Covenant Committee – Diana (M) and all of us together – will take care of this as a group
Wedgewood Court
- Storm drain – figured out the problem – a section of the pipe is crushed and the slope goes the wrong way.
- Darrel (VP) will follow up to get the quote to fix it – he is still in charge of the Maintenance Committee.
Sawgrass Asphalt Repair
- Donna (S) will ask Michelle who we paid to do the last asphalt jobs and give info to Darrel (VP) to follow up and get bid.
New Build – Lot 13
- Myra (P) and Darrel (VP) will meet with Builder tomorrow – with all of the paperwork for him to fill out – and the expectations, deposits, fees and regulations that need to be met before any construction can begin.
Design Control
- Tree Removal , House Painting, New Roof: All improvements or changes – residents need to fill out the Design Control Form on the website – that includes all information regarding color swatches for paint, roof materials for construction, and companies hired / used for the job (must be licensed, insured and bonded), etc.
- Design Control Jobs in the works:
- Tree Removal – completed – County confirmed that Sea Links does not need county’s approval as we are in our own gated community.
- New Roof – waiting on paperwork
- House Paint – waiting on paperwork
- New Build – waiting on paperwork
- New Deck – waiting on paperwork
- New Flagpole – waiting on paperwork
Mowing Contract
- We have a new contract with Birch Bay Lawn Care – same company as last year. Their prices were reasonable and it is good until March 2025.
- We will request that they pick up garbage before they mow.
Board Member Liability Insurance Approval
- State of Washington requires insurance coverage.
- Received quotes for $500,000 coverage ($1,058/yr.) and $1,000,000 coverage ($1,323/yr).
- Same insurance company that covers all Sea Links and sends bills to Michelle.
- Myra (P) proposed and Diana (M) second it for $1,000,000 coverage – all voted and agreed.
Violations
- Newsletter- there will be a newsletter emailed and mailed as a reminder as to what a violation is according to the Sea Links’s CCR’s and R&R’s.
- Reminders – will give residents a chance to fix the violations until Mid-April.
- Right now the main violations are:
- Garage Receptacles and Recycle Bins – they must NOT be seen from the street.
- On Street Parking – not longer than 24 hours.
- No construction materials should be seen from the street when not being used.
- The Board will do another drive around and take pictures – and give warning letters regarding violations.
- Dog Ownership – Address leash law, roaming dogs, courtesy and picking up after your pet: scoop it, bag it, toss in the garbage
Gate Codes
- Donna (S) learned from Tamara (past S) how to update the gate codes for Sea Links. (Thanks, Tamara!)
- Donna will train the other Board Members how to update the gate codes at another meeting.
New Business
- Garage Sale – Diana (M) brought up the idea that we have a garage sale July 27, 2024 (from 8 am -1 pm) and not charge the $5 fee. Myra (P) proposed and Darrel (VP) second it. 100% approved. We will have a Sea Links neighborhood Garage Sale on 7.27.24 from 8-1 (no charge).
- Sea Links Neighborhood Clean Up & Wedgewood Court BBQ – Myra brought up the idea of a neighborhood clean up and BBQ. The goal is to take care of things in our neighborhood. Diana (M) proposed and Myra (P) second it. 100% approved. We will have more about the Sea Links Neighborhood Clean Up (from 10-12) and Wedgewood Court BBQ (from 12-2) on June 22, 2024.
- Newsletter and Flyers – coming out this month to remind residents about the rules, regulations as well as violations to avoid.
- Trash and Recycle receptacles – NOT in sight from street.
- Reminders about mowing during March-October months.
- Furry friends in the neighborhood – Reminder: Washington leash law, picking up after your pet, and being courteous to your neighbors with regard to where your dogs relieve themselves (your neighbor’s lawn and/or flower beds are not your dog’s bathroom).
- On street parking – NOT longer than 24 hours
- Cascade Natural Gas – more info will be in the newsletter. They will fill attics with more insulation for free – just need to pay the tax.
- New Treasurer: Christine Ordal, who has attended our HOA meetings, has volunteered to take over the position of Treasurer for 2024 (finishing Pat’s term this year). Myra (P) proposed and Diana (M) second it and all voted in agreement -100% approve. Welcome aboard, Christine!
- Next Meeting: Monday, May 13th at 5:30 pm – 7961 W Golf Course Dr.
Adjournment of Meeting
- Meeting adjourned at 6:30 pm. Donna (S) proposed and Myra (P) second it. All approved.